Officer 3, Corporate Secretary

Company Description

We're a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world's top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We're driven by our Group purpose, to power people and possibilities.

Job Description

Job Summary:

A senior preparer position responsible for delivering comprehensive corporate secretarial services for complex matters. This role handles a full spectrum of complexity levels with minimal supervision, focusing on sophisticated corporate secretarial processes and detailed client deliverables.

Core Responsibilities:

• Lead the preparation of complex corporate documentation and filings
• Ensure accuracy and timeliness of deliverables
• Apply corporate secretarial requirements with minimal supervision
• Contribute to process improvement initiatives
• Build advanced knowledge of client-specific requirements and industry practices

Tasks:

• Execute complex corporate secretarial operations independently
• Prepare sophisticated board papers and resolutions
• Handle complex regulatory filings and compliance matters
• Document detailed procedures for complex processes
• Identify and report potential compliance risks to manager
• Conduct thorough self-reviews to maintain quality standards
• Support complex client file maintenance
• Participate in knowledge sharing initiatives
• Handle complex stakeholder communications

THIS ROLE

As a Client Accountant, you're a detail-oriented team player with great organisational skills. Your responsibilities include day-to-day management of private equity or real estate clients, reviewing financial statements, ensuring accurate communication of cash movements, and overseeing the preparation and completion of client deliverables.

WHAT YOU WILL DO

• You'll work closely with your line manager to ensure financial statements meet the funds' reporting requirements, e.g., UK GAAP or IFRS
• You'll review investor drawdown calculations to ensure accuracy of figures as funds seek access to their commitments from investors
• You'll review investor distribution calculations to ensure the flow of funds from the sale of an investment are accurately recorded so that proceeds are appropriately allocated and paid to investors
• You'll ensure the accurate communication of all cash movements between the fund and its investors through the issuance of relevant notices to investors
• You'll oversee the preparation and completion process of client deliverables including agreeing timetables with clients, and thereafter and monitoring progress against these to ensure deliverables are on track.

WHAT WE OFFER

• Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Pension Scheme: Generous employer contribution with the ability to allow and increase employee contributions
• Wellbeing: Additional social benefits such as private health and dental cover, life assurance, discounted gym membership, eye test and corporate GP
• Annual leave: All our employees are entitled to 25 days paid leave, plus all UK public holidays. Enhanced maternity and paternity, including shared parental leave and adoption leave
• Flexible working: We recognise the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day

ABOUT YOU

• You are ACCA/ACA/CIMA part or fully qualified or qualified by experience
• You have previously worked in financial services or accounting practices working on multiple client relationships
• You have experience reviewing working paper files and financial statements, including disclosures or alternatively can demonstrate strong accounting background through previous experience and CPD
• You manage client relationships and experience with resolving issues directly with clients
• You have experience in supporting and mentoring junior team members.

Qualifications

Educational Background

• Bachelor's degree in Business Administration, Corporate Governance, Law, or a related field.
• Advanced certifications such as Chartered Secretary, LL.B., or equivalent corporate governance qualifications are preferred.

Professional Experience

• Minimum of 4 years of experience in corporate secretarial services, with proven ability to handle complex and high-level tasks independently.
• Extensive exposure to sophisticated corporate secretarial processes, including regulatory filings and compliance management.
• Experience managing complex client deliverables and stakeholder communications.

Skills and Key Behaviors

• Advanced knowledge of corporate secretarial practices, particularly for funds and special purpose vehicles.
• Proficiency in preparing complex board papers, resolutions, and regulatory filings.
• Strong risk management skills, with the ability to identify and address compliance issues.
• Familiarity with corporate secretarial systems (e.g., CAS) and industry-specific best practices.
• Exceptional written and verbal communication skills, with the ability to manage stakeholder relationships effectively.
• Superior organizational, prioritization, and time management skills.
• Leadership capabilities to support knowledge-sharing initiatives and team development.
• Results-driven and detail-oriented, with a strong focus on delivering high-quality outputs.
• Highly self-motivated and able to work independently with minimal supervision.
• Adaptable and resourceful in addressing complex challenges and evolving client needs.

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We're committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees' careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We're committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients' sustainability and success leads to our sustainability and success. We're emotionally invested in our clients right from the beginning.