Officer 2, Corporate Secretary

Company Description

ABOUT IQ-EQ

We're a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world's top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We're driven by our Group purpose, to power people and possibilities.

Job Description

This Role:

This mid-level corporate secretarial position, you will be responsible for delivering comprehensive corporate secretarial services with reduced supervision. This role handles both low and medium complexity matters, focusing on core processes and standard communications within established procedures.

WHAT WILL YOU DO:

• You will execute corporate secretarial tasks for low to medium complexity matters
• You will ensure accuracy and timeliness of work within established standards
• You will apply relevant corporate secretarial requirements as directed
• You will follow quality control processes and compliance protocols
• You will build knowledge of client-specific requirements and practices
• You will process and maintain accurate corporate records and filings
• You will prepare moderate complexity minutes and resolutions
• You will handle routine board and shareholder meeting coordination
• You will respond to standard queries within service level agreements
• You will assist in client file maintenance following established procedures
• You will identify and report potential compliance risks to manager
• You will conduct self-reviews to maintain quality standards
• You will follow standard operating procedures
• You will participate in process improvement initiatives

WHAT WE OFFER

• Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Pension Scheme: Generous employer contribution with the ability to allow and increase employee contributions
• Wellbeing:
• HMO on Day 1: Covers the Primary member up to two (2) dependents at 100% of the monthly premium. Any additional dependent will be covered by the employee
• Group Life & Accident Insurance Coverage
• Mental Health Access thru partnership with MindNation
• Annual leave: All our employees are entitled to 26 days paid leave, plus all PH public holidays.
• Flexible working: We recognize the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we offer Hybrid (70% WFH – 30% Onsite) **First 60 days candidate will need to render 100% Onsite for Onboarding
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day

Qualifications

ABOUT YOU:

• You should have a Bachelor's degree in Business Administration, Juris degree, Corporate Governance, Law, or a related field. Relevant certifications such as Chartered Secretary or equivalent corporate governance qualifications are advantageous.
• You should have a minimum of 3 years of experience in corporate secretarial services, with exposure to low-to-medium complexity tasks.
• You should have familiarity with corporate secretarial practices, particularly in funds and special purpose vehicles, is a plus.
• You should have experience managing multiple clients and deliverables within tight deadlines.

Skills and Key Behaviours:

In addition to upholding our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

• Strong understanding of corporate secretarial processes, including record-keeping, document preparation, and regulatory filings
• Proficiency in the use of corporate secretarial software (e.g., CAS system) and maintenance of client databases
• Ability to identify and escalate potential compliance risks appropriately
• Commitment to quality standards and adherence to established operational procedures
• Strong communication skills, both written and verbal, for internal and external interactions
• Excellent organizational, prioritization, and multitasking skills for managing responsibilities efficiently
• Collaboration and teamwork capabilities within a dynamic team environment
• Attention to detail and meticulousness to ensure accuracy and quality in deliverables
• Proactiveness and solution orientation, with a "can-do" attitude
• Resilience under pressure, with the ability to meet tight deadlines while maintaining professionalism

Additional Information

OUR COMMITMENT TO YOU AND THE ENVIRONMENT

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We're committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees' careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We're committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients' sustainability and success leads to our sustainability and success. We're emotionally invested in our clients right from the beginning.