Executive Assistant

Position Type:
Full Time

Location:
Philippines (Remote)

Schedule:
Monday to Friday, 8am - 5pm Central Time

(Required overlap between 8AM - 9AM Central Time)

About The Company
Our client leads two distinct and fast-growing ventures: a respected mediation law firm and an emerging skincare business. The law firm serves 39 counties, partnering with a consistent group of approximately 50 lawyers to deliver high-quality mediation services. At the same time, the skincare business is poised to make its mark in the wellness industry, offering a unique opportunity to be part of something innovative from the ground up.

About The Role
We're looking for a proactive and creative
Executive Assistant
to support a dynamic entrepreneur running both a busy mediation law firm and a growing skincare brand. This role blends high-level administrative support with hands-on involvement in digital marketing, content creation, and e-commerce operations—perfect for someone who thrives in a fast-paced, multi-faceted environment. If you're highly organized, tech-savvy, and excited by variety, this is your opportunity to make a real impact across two exciting industries.

Responsibilities

• Manage calendar scheduling, email correspondence, and preparation of confirmation letters for mediation bookings.
• Coordinate with legal practices to ensure smooth scheduling and communication.
• Maintain and update a shared spreadsheet system for task tracking and internal communication.
• Support basic website management via WordPress, including content updates and inventory tracking.
• Assist with e-commerce operations, including order monitoring and basic product management.
• Create and schedule content across multiple social media platforms, with a focus on Instagram.
• Lead social media management and marketing efforts, including content creation, posting, and engagement tracking.
• Produce the weekly Monday Mediation Memo using Canva templates, ensuring timely and consistent content delivery.
• Develop and implement TikTok content strategies to grow audience reach and engagement.

Competencies And Qualifications
Must-Have

• 3–5 years of experience in an Administrative or Executive Assistant role, or similar positions.
• Proven experience in executive support, including calendar management, email handling, and preparation of confirmation letters.
• Hands-on experience with social media management and marketing, including Instagram content scheduling, TikTok Reels creation, and TikTok Shop coordination.
• Skilled in using Canva for basic graphic design and content creation.
• Exceptional written and verbal communication skills in English.
• Strong sense of discretion and professionalism; committed to maintaining confidentiality at all times.
• Self-starter with a proactive mindset and strong problem-solving skills; able to work independently and take initiative without constant oversight.

Nice-to-Have

• Proficient in managing WordPress and GoDaddy for website updates and basic development tasks.
• Experienced in overseeing initial inventory setup and supporting day-to-day e-commerce operations.
• Comfortable working with online payment portals and website-integrated calendar booking systems.

Application Process
We understand that searching for a new job can be challenging, and we're here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we'll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.