Executive Assistant

7 days ago

Davao City, Davao, Philippines MultiplyMii Full time

Position Type:
Full Time

Location:
Philippines (Remote)

Schedule:
Monday to Friday, 9am-5pm EST

About The Company
Our client is a growing social media marketing company dedicated to providing exceptional service to its clients in the sports industry. Focused on content creation, client management, and operational efficiency, the company partners with athletic organizations and sport-centric brands to design and execute organic social strategies that showcase each client's strengths, achievements, and identity. The company continues to expand its team to enhance capabilities and streamline processes.

About The Role
We are seeking a proactive and organized Executive Assistant & Operations Support to join our client. This role will be instrumental in managing administrative tasks, supporting operations, and ensuring smooth communication within the team. The ideal candidate will have a blend of executive support and operational experience, with a strong emphasis on initiative and process improvement.

Responsibilities

  • Inbox and Calendar Management: Oversee and manage the CEO's inbox and calendar, ensuring timely follow-ups and scheduling of meetings.
  • CRM Management: Assist in managing our CRM system, including data entry, follow-ups, and ensuring all information is accurately maintained within Notion.
  • Documentation of Standard Operating Procedures (SOPs): Collaborate with the team to document and refine SOPs for various processes, including client onboarding and internal operations.
  • Administrative Support: Provide general administrative support, including managing emails, scheduling, and preparing pitch decks and outreach materials.
  • New Hire and Client Onboarding: Assist in the onboarding process for new hires and clients, ensuring all necessary documentation and setups are completed efficiently.

Competencies And Qualifications
Must-Have

  • 2-4 years of experience in a similar role, preferably in an executive assistant or operations support capacity.
  • Strong organizational skills and the ability to multitask effectively.
  • Proficiency in Google Suite (Docs, Sheets, etc.) and familiarity with Notion or similar CRM platforms.
  • Excellent written and spoken English communication skills.
  • Ability to work independently and take initiative in improving processes.
  • Experience in a marketing or digital agency environment is a plus, but not required.

What We Offer

  • 100% Remote Work
  • 13th Month Pay
  • Healthcare (HMO)
  • Comprehensive Fringe Benefits package
  • Paid Service Incentive Lead (SIL)
  • Paid Philippines Holidays
  • Free Learning and Development Programs

Application Process
We understand that searching for a new job can be challenging, and we're here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we'll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.

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