US Bookkeeper

5 days ago

Manila, National Capital Region, Philippines Marketect Full time $50,000 - $150,000 per year

JOB RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

This role will take the lead on 30-50 client accounts. When we say "take the lead" we mean that BKA bookkeepers can independently:

  • Answer all client emails and questions. If unable to answer a client's questions, they seek out a Team BKA expert for the answer, then follow up with team members and clients to ensure client needs are met.
  • Proactively provide checklists of required documents and deadlines for client use.
  • Suggest strategies to simplify bookkeeping and accounting systems for Team BKA and our clients
  • Thrive and adapt as clients grow and their systems and processes change
  • Manage their own time and assigned projects to meet all deadlines and compliance requirements
  • Follow up with clients and fellow team members regarding open projects and deadlines
  • Maintain their knowledge of US tax and payroll requirements and can evaluate all client records for accuracy

Annually

  • Coordinate with tax and payroll team for business, personal, and payroll tax filings, including preparing 1099 packets, collecting documents, and assisting with closing entries.
  • Review client and internal processes and update Standard Operating Procedures (SOPs)
  • Attend performance reviews semi-annually and help develop company strategies to improve our services

Monthly

  • Process payroll, including gathering employee time sheets, receiving approval from managers, and schedule paychecks.
  • Gather all client bank statements
  • Reconcile all client accounts
  • Send invoices for client accounts receivable services
  • Schedule bill payments for client accounts payable services. Ensure clients approve payments
  • Send monthly reports to clients
  • Host Zoom calls with clients to answer questions and review reports
  • Send monthly Missing Information Requests (MIR) to clients
  • Follow all Quality Control (QC) procedures, including a monthly 1–2-hour QC call with account manager via Zoom

Weekly/Daily

  • Answer all client and BKA team communications
  • Update project management software with progress reports
  • Enter client transactions via Keeper, a client management tool, and Quickbooks Online (QBO)
  • Attend weekly 60-90-min team trainings on Tuesday mornings at 9:30 AM CST
  • Attend daily 30-min team huddles at 9:00 AM CST
  • Send daily recap to manager with project updates

As needed

  • Email clients updates and questions regarding their accounts
  • Collect contracts and documents regarding new employees, vendors, customers, etc. Ensure client vendors and customers are set up correctly in QBO, payroll software, and payment systems
  • Clean up client accounts as assigned
  • Other duties as assigned
  • Must be available for Zoom calls 9 AM - 5 PM central standard time

Ideal Profile:

EXPERIENCE AND SKILLS REQUIRED:

  • Degree in accounting or related field is required
  • 3+ years of experience in finance, accounting, or relevant field
  • US bookkeeping experience is required
  • Quickbooks Online certified is a huge plus
  • Familiarity with US small business taxation is a huge plus
  • Proficiency in Quickbooks Online, Excel, and Google Sheets
  • Speak fluent English
  • Excellent written communication skills
  • Responsive
  • High attention to detail
  • Enjoys problem solving
  • Keeps their promises and deadlines
  • Loyal and a team player
  • Self-sufficient and organized
  • Committed to doing the work as if it was their own client

Tech Requirements:

  • Computer - at least i5 or equivalent with 8gb RAM
  • Internet Speed - At least 50 MBPS Download speed

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