Assistant Purchasing Manager

The Purchasing Assistant Manager supports the overall procurement function by ensuring efficient sourcing, accurate purchasing processes, timely deliveries, strong supplier partnerships, and full alignment with internal departments. This role oversees both trade and non-trade purchasing, manages supplier performance, ensures cost efficiency, and drives on-time readiness for product launches, marketing campaigns, and operational requirements. The position also supervises the purchasing team, strengthens processes, and supports strategic procurement initiatives that contribute to organizational growth.

Duties and Responsibilities

Procurement & Sourcing Management

• Oversee end-to-end procurement cycle (PR → RFQ → evaluation → negotiation → PO issuance).
• Source and assess suppliers to ensure competitive pricing, quality, lead time reliability, and capability.
• Maintain updated cost matrices, price monitoring sheets, supplier quotations, and landed cost computations.
• Ensure all purchases comply with specs, artwork versions, MOQ, and forecast alignment.

Project Management & NPD Support

• Ensure timely procurement of raw materials, packaging, and components for NPD launches.
• Coordinate samples, validations, and artwork alignment for new SKUs or reformulation projects.
• Lead assigned special projects such as cost reduction, supplier rationalization, and AOP initiatives.
• Ensure readiness of all purchasing deliverables for NPD Stage 1–3 and launch timelines.

Fill Rate & Material Availability

• Maintain 100% availability of critical packaging, raw materials, and trade/non-trade items.
• Coordinate closely with Demand, Warehouse, and Suppliers to prevent stock-outs or supply interruptions.
• Monitor supplier service levels, raise NCRs for discrepancies, and ensure corrective actions.
• Support Trade Marketing with timely procurement of collaterals, GWPs, premiums, and campaign items.

Lead Time Management & Delivery Monitoring

• Ensure PR-to-PO processing time is within 1–3 days.
• Monitor supplier delivery lead times (local & imported) and escalate risks early.
• Track On-Time & In-Full (OTIF) delivery performance and drive improvements.
• Oversee importation processes (broker coordination, CI/PL/BL/COO completeness, permits, customs).
• Monitor inbound and outbound deliveries across sea freight, air freight, local trucking, or courier.

Cost Efficiency & Financial Management

• Execute negotiation strategies to achieve yearly cost savings targets.
• Evaluate price variances, landed costs, and margin impacts for new and ongoing items.
• Recommend alternative suppliers, materials, or packaging solutions to reduce cost.
• Coordinate closely with Finance for pricing accuracy, invoice validation, and variance analysis.

Vendor Management & Compliance

• Lead supplier accreditation, contract reviews, MOA alignment, and SLA monitoring.
• Conduct regular supplier performance evaluations (OTD, Quality, Responsiveness, Cost).
• Manage supplier NCRs, dispute resolutions, and ensure compliance with LMI standards.
• Maintain complete vendor documentation for Regulatory and Audit compliance.

Documentation, Systems & Audit Readiness

• Ensure all purchasing files (POs, DRs, quotations, contracts, sample approvals) are complete and organized.
• Maintain dashboards, trackers, and procurement reports for Management review.
• Ensure 100% accuracy of import documents and local DRs to avoid delays or fines.
• Implement and audit compliance with procurement SOPs, policies, and company guidelines.

Cross-Functional Coordination

• Align regularly with NPD, Marketing, Trade, Sales, Demand, Warehouse, Finance, and Regulatory teams.
• Support campaigns, events, and seasonal programs with complete and on-time purchasing requirements.
• Facilitate weekly alignment meetings to update stakeholders on material readiness and risks.

Team Leadership & Capability Building

• Supervise, mentor, and evaluate Purchasing Associates and Assistants.
• Assign tasks, monitor performance, and ensure adherence to deadlines.
• Conduct training on procurement SOPs, negotiation techniques, and supplier management.
• Maintain a culture of urgency, accuracy, and accountability within the team.

Continuous Improvement & Strategic Contribution

• Drive process improvements to reduce cycle time and eliminate discrepancies.
• Implement digital tools, dashboards, and trackers to improve efficiency.
• Participate in strategic planning for AOP, NPD Roadmap, Supplier Engagement, and Cost-Saving Programs.
• Recommend enhancements to procurement workflows, policies, templates, and systems.

Job Type: Full-time

Benefits:

• Company Christmas gift
• Employee discount
• Health insurance
• Life insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person