Admin & Accounting Officer

Position Overview: The Admin & Accounting Officer is responsible for managing both administrative and accounting functions within the organization. This role involves handling day-to-day office operations, maintaining financial records, processing transactions, and ensuring compliance with financial regulations. The ideal candidate is organized, detail-oriented, and capable of multitasking, with a strong understanding of both administrative duties and basic accounting principles.

Key Responsibilities:

Administrative Duties:

• Oversee daily office operations, including scheduling, correspondence, and file management.
• Maintain office supplies and equipment, ensuring that the office runs smoothly.
• Assist in the preparation of reports, presentations, and other documents as required.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.

Financial Record-Keeping:

• Maintain accurate financial records, including invoices, receipts, and expense reports.
• Process accounts payable and accounts receivable, ensuring timely payment and collection.
• Record and reconcile financial transactions in the general ledger.
• Assist in the preparation of financial statements, reports, and budgets.

Payroll and Benefits Administration:

• Assist with payroll processing, ensuring employees are paid accurately and on time.
• Manage employee benefits records, including health insurance and retirement plans.
• Handle employee expense claims and reimbursements.

Compliance and Reporting:

• Ensure compliance with local, state, and federal financial regulations.
• Assist in the preparation and filing of tax returns and other regulatory documents.
• Prepare and submit required financial and administrative reports to management.

Bank Reconciliation and Cash Management:

• Perform regular bank reconciliations to ensure accuracy in financial records.
• Manage petty cash and ensure proper documentation of all cash transactions.
• Monitor cash flow and ensure adequate funds are available for operations.

Support for Accounting Processes:

• Assist in month-end and year-end closing processes.
• Provide support during audits by preparing necessary documentation and responding to inquiries.
• Collaborate with the finance team to ensure accurate financial reporting.

General Office Management:

• Ensure that office policies and procedures are followed.
• Handle confidential information with discretion and maintain privacy in all financial and administrative matters.
• Provide support to other departments as needed, including HR, marketing, and operations.

Key Skills and Qualifications:

• Organizational Skills: Strong organizational and multitasking abilities to manage both administrative and accounting duties efficiently.
• Attention to Detail: High level of accuracy and attention to detail in all tasks, particularly in financial record-keeping.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks, SAP).
• Communication Skills: Excellent verbal and written communication skills.
• Time Management: Ability to prioritize tasks and manage time effectively to meet deadlines.
• Accounting Knowledge: Basic understanding of accounting principles, practices, and financial reporting.
• Discretion and Integrity: Ability to handle confidential information with a high level of discretion and integrity.

Education and Experience:

• Education: Bachelor's degree in business administration, accounting, finance, or a related field.
• Experience: Minimum of 1-2 years of experience in an administrative or accounting role, or a combination of both.
• Certification: Relevant certifications in accounting or office administration are advantageous.

BENEFITS

Competitive Salary Package

Health & Wellness Programs

Leave Benefits

Training & Career Development

Incentives & Bonuses