Accounting Assistant for Accounts Receivables

The Accounts receivables assistant assists the accounting department in monitoring and collecting accounts receivables of the company. Coordinate with the internal departments or units, clients and reconciles any discrepancies in the receivables. Review account information, correct discrepancies, and ensure that accounts are properly billed and that payments are timely collected.

Prepares report and collection analysis. To assist the management with its monthly and yearly strategies.

Job Descriptions:

• Check the accuracy and completeness of documents for Delivery items, such as; Stock withdrawal Slips, Delivery Receipts, Sales Invoices, and Collection receipts (Payment vs System).
• Post all Delivery Receipts & Sales Invoices in the system.
• Responsible for Collection of Payment and CWT (if any)
• Check and Validate documents for Shipped Items:

➢ Receiving Report

➢ Transfer slip (for stock transfer from QC warehouse to JF warehouse and vice versa.)

• Ensure all confirmed/received documents are posted in the subsidiary ledger envelope same go into the system.
• Application of payment received from customers in the system and submits for checking and safekeeping of checks and PDC.
• Accommodate Internal Clients and cater to all queries with regard to AR/SALES.
• Ensure the correctness of dispatching items prepared by the warehouseman.
• Promptly call all clients that had overdue their accounts.
• Prepare Weekly Sales Reports for Marketing.
• Prepare and submit the following reports:

➢ Monthly Sales Report

➢ Commission Report - Computation of Sales Commission

➢ Accounts Receivable Aging

➢ Monthly Summary of Sales Invoice

➢ Monthly Summary of Collection Receipt

➢ PMR Commission/ FER/ Meal Summary to be included in Payrol

• Prepare a Statement of Account (SOA) monthly and send it to the client with a confirmation and make a follow-up after certain period.
• Submit and monitor summary of long outstanding and hard-to-collect accounts and endorse this to management for disposition for possible write-off or endorsing to Legal Dept.
• Maintain Schedule of Certificate of Withholding Tax 2307 & 2306 from Client and Ensure Hardcopy was collected during monthly, and quarterly payments.
• Ensure that all accounts receivable is being collected and will not age more than 120 days after their approved credit terms.
• Monitor and Update Guaranteed accounts from the client with accounts receivable.
• Provides recommendations for improvement in system and process procedures. Compliance and Procedure, guidelines and policies, and perform other tasks that may be assigned from time to time.
• Responds to Intercompany task.
• Assist Ad Hoc task

Minimum Qualifications:

• Bachelor's degree in Accountancy or Finance is required.
• One (1) to (2) years or more of related experience required.
• Keen on details and highly organized.
• Proactive, resourceful, and can-do attitude.
• High level of accuracy, efficiency, and accountability.
• Ability to build relationships with clients and suppliers.
• Open to new ideas and learning.
• With a sense of time and urgency.

Skills:

• Strong interpersonal skills, critical thinking skills, and time management skills
• Excellent verbal and written communication, research, problem-solving, and time management skills.
• Excellent organizational skills.
• Proficient in Microsoft Office Suite or similar software.

Nice to have:

• Experience in any Accounting Software is a plus
• Thrives in a fast-paced environment

Job Types: Full-time, Permanent

Pay: Php17, Php21,000.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Ability to commute/relocate:

• Quezon City: Reliably commute or planning to relocate before starting work (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person