Planning and Design Section Head

Summary of Work Activities and Responsibilities:

Under the supervision of the Campus Development and Construction Group Head, the Planning and Design Section Head oversees the planning, design, evaluation, and continuous improvement of the Ateneo de Manila campus' natural and built environment which includes roads, buildings, installations, and related systems.

The efforts of the Planning and Design Section Head will contribute the foundation for the work of all CFMO Groups and Sections as well as other University offices and clusters when it comes to space planning and facilities improvement.

Main Duties and Responsibilities

I. Section Management and Development

• Sets the direction of the Planning and Design Section and determines its operational goals in alignment with the Group goals, Office goals and Cluster mandates
• Conducts strategic assessment and evaluation of the Section's processes, programs and initiatives, ensuring continuous improvement, maintenance and adjustment in program and service delivery
• Monitors the achievement of Section metrics and goals
• Oversees the development of Section policies (e.g., space planning and utilization, sustainability, preventive maintenance, construction and major improvement design and evaluation, and construction records management, etc.) and provides inputs for the development of the general Office policies
• Prepares and monitors the Section's budget and expenditures and recommends cost effective solutions for the Office
• Manages the performance of employees in the Section by setting standards/targets, monitoring, and evaluating performance, and providing development opportunities
• Gathers feedback from the other CFMO Section Heads to determine areas for improvement and potential requirements of the University, and determines best course of action

II. Campus Master Plan Management

• Assesses and analyzes infrastructure, facility, accessibility, and utilities conditions and capacities reports vis-à-vis the long- and short-term needs and direction of the University, and recommends necessary improvements and possible priority projects
• Oversees the conduct of feasibility and environmental planning studies, ensuring a financially and functionally viable and sustainable project, recommending ways to optimize space and utility usage
• Assists in the review, creation, and revision of a comprehensive and integrated framework and guidelines for campus development, looking into infrastructure planning, space planning and utilization, and environment planning
• Keeps abreast of national and international standards in the professional, as well as government regulations, and ensures that the Campus Master Plan adheres to such yardsticks

III. Facilities Planning and Evaluation

• Evaluates resource facility systems (e.g., utilities, road networks, building infrastructure, campus master plan) in the University to check compliance with government laws and codes, University standards, and best practices
• Gathers and consolidates information on best practices, trends, and latest standards on resource facilities, and uses this information to evaluate physical resources documents, facilities design, and sustainability programs and procedures
• Identifies stakeholder requirements to determine trends and areas for improvement/modifications of facilities and sustainability programs
• Inspects resource facilities to ensure structural resiliency and compliance with standards
• Writes recommendations, guidelines and standards on facilities planning and utilization (e.g. space profiles, repairs/replacement/repainting cycles, efficiency mechanism) to improve the efficiency and effectiveness of physical facilities
• Coordinates with University offices on operationalizing and implementing University policies and sustainability initiatives as it relates to construction, renovation, major building improvements, and grounds & utilities maintenance
• Oversees all design quality aspects of the campus landscape and architecture, and works closely with the various CFMO sections, and the Digital Information and Technology Services Cluster in ensuring that the standards are met in accordance to the Campus Master Plan

IV. Construction and Renovation Projects

• Creates guidelines on cost estimation, project timelines, contracting and procurement, and evaluation of bids
• Coordinates with University offices for all Construction, Major and Minor Improvement projects requests
• Prepares pre-design and schematic design plans for all space planning and facilities improvement projects.
• Prepares detailed cost estimates in budget planning and evaluation of Construction, Major and Minor Improvement projects, for the approval of the CDCG Head
• Serves as consultant to University offices for all new equipment and major improvement budget preparations
• Advises stakeholders and CFMO Sections on the interpretation and implementation of project plans to support planning and evaluation of construction and major improvement projects
• Works with the client office/ department in identifying their project needs and estimates the scope of the needs
• Assist the Construction Management and Post Construction and Building Care Sections in advising participants during and after the bidding process
• Drafts project's bidding documents and terms of engagement (i.e. scope of work, schematic design concept and drawings, design specifications, potential budget)
• Informs bidders of the unit and the University's requirements and expectations
• Serves as consultant during review of project bids and cost proposals to make recommendations and to negotiate terms of engagement if needed
• Evaluates project implementation to ensure that work is done in accordance with design specifications, trade standards/policies, and national laws/regulations, in coordination with the Construction Management Section
• Oversees documents updates of 'as-built' plans and standard design documents and compliance with CFMO records management procedures
• Creates guidelines and policies on sustainable design standards balancing aesthetics, functionality, and safety

V. Performs other duties that may be required by the immediate supervisor and authorized representatives

Education and Experience Requirements

• Bachelor's degree in Architecture or Engineering
• Licensed architect or engineer
• At least 5 years experience in planning and design (inclusive of project planning and budgeting, overseeing compliance and implementation of policies, laws and regulations, managing people, and handling service providers)
• At least 3 years experience in drafting (Manual and Auto CAD)
• At least 3 years of supervisory experience
• Experience in master planning, capital planning, site planning, preferably in an education setting

Job Type: Full-time

Work Location: In person