Admin Associate

2 days ago

Philippines 32Co Full time ₱150,000 - ₱300,000 per year
At 32Co, we're building the most trusted and loved partnership for dentists by delivering an unreasonably excellent experience every day. Thousands of customers rate our service as 4.98/5 and our Admin team is critical to scaling that level of excellence.
As an Admin Associate, you'll ensure the smooth daily running of case operations, dentist communication, and internal coordination across our teams. You'll be the first line of support for messages, emails, uploading files on a case, ensuring every case is handled with care, accuracy, and speed.
You'll collaborate closely with clinical support, logistics, and sales to make sure every dentist receives a seamless experience. This role is ideal for someone who thrives in a detail-oriented, fast-moving environment and enjoys keeping complex processes running smoothly behind the scenes. What you'll be doing
  • Daily Case & Communication Management
  • Monitor and respond to dentist and internal messages, delivering high-quality and consistently excellent output within our tight SLAs.
  • Track open cases, follow up on pending confirmations, and escalate where necessary to ensure timely resolution.
  • Support communication flow between admin, clinical, logistics, and sales teams to maintain consistent updates.
  • Case Processing
  • Review incoming case data to ensure completeness (for example, retrieving, assigning and uploading scans to a case), before assignment to technicians or orthodontists.
  • Help ensure that case reviews, approvals, and related emails are processed and cleared daily.
  • Operational Coordination
  • Liaise with logistics and operations teams for dispatch, tracking, and delivery-related tasks.
  • Keep internal systems and databases updated and accurate.
  • Collaborate cross-functionally to flag workflow issues or opportunities for process improvement.
  • Effectively co-ordinate between a large number of stakeholders: dentists, specialists, designers, technicians and internal ops teams.
  • Reporting
  • Ensure smooth coordination and communication between shifts to maintain seamless daily operations.
  • Maintain accurate records and updates across admin tools and shared trackers.
  • Communicate clearly with teammates and relevant departments to ensure all actions are completed or appropriately escalated.
  • Identify and share recurring issues, gaps, or trends that could improve efficiency and service quality.
Who You Are
  • You have strong organisational skills and thrive in a structured, detail-oriented environment.
  • You're proactive, you notice what needs to be done and take initiative without waiting to be told.
  • You're reliable, accountable, and always make sure your part of the process is completed to a high standard.
  • You have excellent communication and coordination skills, with the ability to manage many competing priorities smoothly.
  • You're comfortable using digital tools (Slack, Airtable, Notion, Metabase or similar systems) to manage workflows and information.
  • You work well in a team-oriented environment, supporting others and stepping in when needed.
  • You care deeply about delivering a great experience for our customers.
Why Join Us
  • Opportunity to work on a health technology product solving a multi-billion dollar problem.
  • Be part of a collaborative and inclusive work environment with a culture of teamwork, innovation and creativity.
  • Have access to the latest tools and technologies.
  • Opportunities for professional growth and career advancement.
  • Join a company seed-funded by top VCs with a multicultural, ambitious, high calibre team.

  • HR/Admin Associate

    3 weeks ago

    , , Philippines Elite Global Sourcing Llc Full time

    ELITE GLOBAL SOURCING values each employee. Elite Global is currently seeking HIGHLY ENERGETIC and RELIABLE individuals for the following position for its office in Ortigas Center Pasig City, Metro Manila. POSITION: HR/Admin Associate The HR/Admin Associate is responsible for providing support to the management-level team. The position also involves the...

  • Corporate Admin Associate

    2 days ago

    Philippines goFLUENT Full time ₱250,000 - ₱500,000 per year

    This role involves creating and maintaining reports, dashboards, and data visualizations to track key performance indicators for our clients.We are looking fora Corporate Admin Associate who thrives in a fast-paced, client-focused environment and takes pride in delivering exceptional service.This role involves creating and maintaining client accounts...

  • Corporate Admin Associate

    2 days ago

    Philippines goFLUENT Full time ₱80,000 - ₱120,000 per year

    We are looking for a Corporate Admin Associate who thrives in a fast-paced, client-focused environment and takes pride in delivering exceptional service. This role involves creating and maintaining client accounts following a thorough analysis of client requests. It also requires ongoing communication with clients to identify potential concerns and...

  • Human Resources Associate

    2 days ago

    Philippines IHG Full time ₱250,000 - ₱750,000 per year

    DescriptionAn Employee Relations and Labor Relations Associate plans and executes employee events and activities on an annual, seasonal and monthly basis.  They oversee all aspects, including budget, décor, documentation, program, and more. They also handle labor concerns such as disciplinary cases following specific format and protocol, from filing of...

  • Remote Admin

    2 days ago

    Philippines Scalesource Full time ₱14,000 - ₱20,000 per year

    Remote Admin & Permits AssistantLocation: Remote (must live outside the U.S.)Salary: $1,200 USD/monthHours: 40 hours per weekSummaryWe are seeking a highly organized, dependable, and customer-focused Remote Admin & Permits Assistant to support our sales and operations teams remotely. This role is essential to ensuring seamless communication with...

  • Marketing Admin Support

    3 weeks ago

    , Davao del Sur, Philippines ESSES CONTRUCTION AND SUPPLIES Full time

    We are seeking a highly organized and detail-oriented Marketing Admin Support to provide essential administrative and operational support to the Marketing department. This role will be crucial in ensuring the smooth and efficient execution of marketing campaigns and initiatives. High School Diploma or equivalent; Associate's or Bachelor's degree in...

  • HR & Admin Staff

    1 week ago

    , Metro Manila, Philippines Sandvik Full time

    We are a dynamic and growing organization committed to excellence in service and people development. Our team values collaboration, integrity, and continuous improvement in everything we do. As an HR and Admin Staff, you will play a key role in supporting day-to-day HR operations and administrative functions. This includes assisting in recruitment, employee...

  • Marketing Admin Assistant

    4 weeks ago

    , , Philippines Travel + Leisure Co. Full time

    Marketing Admin Assistant page is loaded## Marketing Admin Assistantlocations: Philippinestime type: Full timeposted on: Posted Todayjob requisition id: R- **We Put the World on Vacation**Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle...

  • Accounts/Admin Associate

    3 weeks ago

    , Davao del Sur, Philippines Chrisvana Trading Full time

    Accounts Manage accounts payable and receivable, ensuring timely payments and accurate records. Process invoices, payments, and credit notes. Reconcile accounts and resolve any discrepancies. Admin Provide administrative support to the team, including answering phone calls, responding to emails, and greeting visitors. Maintain accurate and up-to-date...

  • Administrative Assistant

    3 weeks ago

    , Davao del Sur, Philippines Admin Officer Cabantian Branch Full time

    Responsibilities We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient office operations and assist with various clerical tasks. Responsibilities include handling correspondence, scheduling meetings, managing files, and providing general...