
Program Coordinator
3 days ago
Program Coordinator – US Onboarding
About ECLARO
ECLARO is an award-winning professional services firm headquartered in New York City with operations across the U.S., Canada, UK, Ireland, Australia, and the Philippines. We specialize in connecting the Right People with clients to solve business challenges via strategic staffing, permanent placement, and custom outsourcing/offshoring. Leveraging our proprietary TRINIT-E Service Maturity Model, we enable clients to drive innovation, automation, and process improvements.
Position Summary
The Program Coordinator supports the Program Manager in administrative and project-related tasks, with a primary focus on assisting with the onboarding of candidates and contingent worker program operations. Key duties include monitoring timesheets, expenses, and invoice submission compliance, facilitating onboarding and offboarding activities, maintaining VMS and client systems data, and assisting with end-of-assignment processes. This role ensures timely delivery and compliance with program SLAs and supports communication between associates, managers, suppliers, and internal teams.
Key Responsibilities
- Manage the general inbox to respond promptly and accurately to inquiries from hiring managers and suppliers; independently research solutions as needed.
- Support Program Manager, Specialists, Hiring Managers, and Suppliers throughout requisition and contingent workforce processes, including requisition approvals, interview scheduling, onboarding, offboarding, and time/expense management.
- Oversee onboarding tasks: ensure completion and accuracy of background checks, compliance paperwork, system access setup, and readiness for Day 1; collaborate cross-functionally to resolve onboarding challenges swiftly.
- Facilitate offboarding requirements such as returning badges, deactivating system access, and documenting termination actions.
- Prepare and distribute weekly and monthly dashboards and reports for clients and internal teams.
- Monitor Power BI and VMS dashboards regularly, document anomalies, and escalate issues proactively.
- Meet weekly task deadlines and consistently achieve program SLA targets.
- Follow up on missing timesheets, expenses, and invoice approvals to ensure completion before payroll cutoffs; send reminders and escalate as necessary.
- Support data integrity in VMS and client systems through compliance reporting and maintenance.
- Help manage end-of-assignment activities including asset collection and system termination processing.
- Collaborate with Program Specialists throughout candidate onboarding, monitoring progress, and updating assignment data as required.
Qualifications
- High School Diploma or equivalent.
- 1-3 years' experience in recruiting support, staffing coordination, or administrative roles.
- Proficient in Microsoft Office Suite and Adobe.
- Familiarity with VMS, HRIS, or ATS platforms.
- Strong organizational and office administrative skills.
Competencies
- Collaborative team player with excellent communication skills (written and verbal).
- Detail-oriented and highly accurate.
- Effective time management and ability to multitask.
- Strong follow-up and problem escalation abilities.
- Ability to follow directions carefully.
-
Program Coordinator
3 days ago
Quezon City, National Capital Region, Philippines ECLARO Full time ₱250,000 - ₱500,000 per yearRole Title:Program CoordinatorECLARO: A quick SummaryECLARO is an award-winning professional services firm headquartered in New York City and operating in the U.S., Canada, UK, Ireland, Australia and the Philippines. We are dedicated to a singular purpose: providing the Right People to meet every client's needs and solve business challenges through strategic...
-
Programming & Outreach Coordinator
4 weeks ago
Quezon City, National Capital Region, Philippines Alliance for Arts and Culture Full timeCineVic Society of Independent FilmmakersDeadline:Organization Description:CineVic is an artist-run society supporting independent filmmakers and media artists with accessible community programming, affordable equipment, professional development resources, and cinematic exhibition opportunities since 1991.CineVic is hiring a summer assistant position in 2025...
-
Program Coordinator
4 weeks ago
Makati City, National Capital Region, Philippines Growinc Full timeGeneral Management , Local Jobs | July 17, 2024GROW is currently looking for a PROGRAM COORDINATOR to be placed for our sister company's foundation.QUALIFICATIONSBachelor's degree holder, preferably a licensed social worker.With at least 4 years of relevant experience working in an NGO.With proven leadership skills and adaptability.Self-starter and can...
-
Program Coordinator
3 days ago
Quezon City, National Capital Region, Philippines ACCPRO INTERNATIONAL Full time ₱495,000 - ₱660,000 per yearRESPONSIBILITIES:Lead Information Systems-related faculty programs and student eventsAssist operational matters involving the Information Systems Academics team such as the following:○ Assignment of Academic load○ Onboarding and Offboarding○ Performance Management○ Policy, Process, and Systems Development and ImplementationAssist in administrative...
-
Program Coordinator
1 day ago
Quezon City, National Capital Region, Philippines ACCPRO INTERNATIONAL Full time ₱1,200,000 - ₱1,800,000 per yearDUTIES and RESPONSIBILITIES:Lead Information Systems-related faculty programs and student eventsAssist operational matters involving the Information Systems Academics team such as the following:Assignment of Academic loadOnboarding and OffboardingPerformance ManagementPolicy, Process, and Systems Development and ImplementationAssist in administrative work...
-
Program Coordinator
1 day ago
Makati City, National Capital Region, Philippines MedGrocer Full time ₱900,000 - ₱1,200,000 per yearMedGrocer's digitally-enabled wellness and population health programs, telehealth and medical services, and onsite medical staff work with hundreds of pharma companies and employers to improve the physical and mental health of over one million Filipinos every year.Here at MedGrocer, you will contribute to innovative healthcare solutions that enhance...
-
Program Coordinator Computer Science
3 days ago
Quezon City, National Capital Region, Philippines FEU Diliman Full time ₱900,000 - ₱1,200,000 per yearQualifications:Bachelor's Degree in Computer Science.Master's Degree in Computer ScienceDoctoral Degree is an advantageLicensed in the field of expertise/specializationAt least 3 years experience in a relevant fieldMust have relevant trainings and seminars attended for the past 5 yearsWith industry experience (for Program Coordinator) is an advantageWith...
-
Computer Science Program Coordinator
4 weeks ago
Quezon City, National Capital Region, Philippines FEU Diliman Full timeQualifications:Bachelor's Degree in Computer Science or a related fieldWith Master's Degree in Computer Science, Doctoral Degree is an advantageLicensed in the field of expertise/specializationAt least 3 years experience in a relevant fieldMust have relevant trainings and seminars attended for the past 5 yearsWith industry experience (for Program...
-
Program Coordinator for Hubs and Spokes
3 days ago
Makati City, National Capital Region, Philippines OPERATION SMILE PHILS. FOUNDATION INC. Full time ₱1,200,000 - ₱2,400,000 per yearMAIN DUTIES AND RESPONSIBILITIES:The Program Coordinator is responsible for the planning, execution, support, and follow-up of Operation Smile's medical programs in the Philippines. This requires the ability to balance several projects at once. The Program Coordinator will work with the Program Manager & Executive Director, as well as other OSI program...
-
Marketing and Programs Coordinator
3 days ago
Makati City, National Capital Region, Philippines Institute of Corporate Directors Full time ₱200,000 - ₱240,000 per yearNATURE AND SCOPE OF WORKWork closely with internal departments to align marketing strategies, ensuring timely and effective program execution.Responsible for sourcing and coordinating with external suppliers, including venues, event organizers, technical support teams, and other service providers.Promote ICD's programs and initiatives through targeted and...