Admin Virtual Assistant

6 days ago

Manila, National Capital Region, Philippines Rippedboxstation Full time ₱15,000 - ₱30,000 per year


Position: Admin Virtual Assistant

Number of hours: 40 hours/week

Schedule: EDT

Tasks required:

Manage and respond to emails and inquiries promptly and professionally

Schedule and coordinate meetings, appointments, and calendars

Prepare documents, reports, presentations, and spreadsheets as needed

Maintain digital filing systems and ensure data is kept organized and up to date

Conduct research and compile information for reports or decision-making

Assist with basic bookkeeping and invoice tracking

Monitor and manage task/project progress using online tools (e.g., Trello, Asana, ClickUp)

Provide support for onboarding new team members (document management, scheduling, etc.)

Perform other administrative tasks as needed to support operations

Requirements:

Proven experience as a Virtual Assistant or in a relevant administrative role

Proficiency with Microsoft Office, Google Workspace, and productivity tools

Strong organizational skills with the ability to manage multiple tasks efficiently.

Proficiency in Microsoft Excel, email platforms, and general document editing tools.

Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.)

Reliable internet connection and ability to make WiFi calls.

High attention to detail and accuracy.

Previous experience in administrative support is preferred.

Knowledge of online calendars and scheduling (e.g. Google Calendar)

Excellent phone, email and instant messaging communication skills

Clear and concise communicator with effective English verbal and written communication skills

Experience with basic social media management

Strong analytical, and problem-solving skills

Highly organized and detail-oriented; able to efficiently prioritize multiple tasks


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