US Purchasing Coordinator

5 days ago

Manila, National Capital Region, Philippines Staff Domain Inc Full time

Setup and Location: WFH

Work Schedule: 9:00 AM to 6:00 PM (EST) | 8:00 PM to 5:00 AM (PH Time)

Employment Type: Full-time

Ready to do work that actually excites you?

We are seeking a detail-oriented and proactive Purchasing Coordinator to join our team. In this role, you will manage the procurement process for lighting equipment, parts, and maintenance services, ensuring timely delivery and adherence to company policies. You will review purchase requests, process RMAs (Return Merchandise Authorizations), and collaborate with vendors to maintain cost efficiency and operational excellence.

What You'll Do

  • Evaluate incoming purchase, maintenance, and RMA requests from the Service Department.
  • Verify details such as part numbers, serial numbers, and warranty terms.
  • Ensure requests align with approved budgets and departmental relevance.
  • Select vendors using MRC in Nexus or SharePoint and confirm pricing, shipping, and delivery schedules.
  • Issue purchase orders for finished goods, parts, and maintenance services.
  • Coordinate with VP Purchasing for cash flow approvals.
  • Complete vendor RMA processes for warranty and non-warranty repairs.
  • Track credits and ensure compliance with cost limits before issuing POs.
  • Monitor delivery schedules and hold vendors accountable for commitments.
  • Update inventory systems and provide accurate lead times to internal teams.
  • Resolve discrepancies and confirm receipt of goods/services before approval.
  • Track rebates and credits to ensure timely application.

What You Bring

We're looking for someone who:

  • Self-motivated with strong organizational and planning skills.
  • Excellent communication and collaboration abilities.
  • Ability to multitask and adapt in a fast-paced environment.
  • Proficiency in MS Office Suite (Excel, Word, OneNote, SharePoint, Teams).
  • Strong data analysis and problem-solving skills.
  • Experience in procurement or purchasing processes preferred.

Why You'll Love Working Here

  • HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  • Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more

Let's Talk

If you're thinking, "this sounds like me," it probably is. Click apply. We can't wait to meet you.

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