Document Controller

5 days ago

San Antonio Village P, Philippines AKT BUSINESS SOLUTIONS INC. Full time

Job Summary

The Document Controller is responsible for the accurate preparation, organization, monitoring, and safekeeping of all recruitment-related documents for overseas deployment. This role ensures full compliance with DMW/POEA regulations, employer requirements, and internal company policies, supporting smooth and timely deployment of candidates.

Key ResponsibilitiesDocument Management & Control

  • Receive, review, verify, and organize applicant and deployment documents.
  • Maintain accurate and updated records of:
  • Employment contracts
  • Job orders
  • Ensure proper version control and secure storage of physical and digital files.
  • Monitor document completeness and validity (expiry dates, signatures, stamps).

Coordination & Communication

  • Coordinate with:
  • Recruitment officers
  • Applicants/candidates
  • Foreign employers and partners
  • Government agencies and service providers
  • Follow up on missing, pending, or expiring documents.
  • Provide clear updates to management on document status and deployment readiness.

Reporting & Tracking

  • Maintain document tracking logs and deployment status reports.
  • Prepare periodic documentation reports for management review.
  • Flag potential delays or compliance risks early.

Confidentiality & Data Protection

  • Handle all personal and company documents with strict confidentiality.
  • Ensure compliance with data privacy and internal security policies.

Qualifications & Requirements

  • Bachelor's degree in Business Administration, Office Management, or related field.
  • At least 1–2 years experience as a Document Controller, Documentation Officer, or similar role (recruitment or manpower agency experience is an advantage).
  • Knowledge of DMW/POEA processes and overseas employment documentation is highly preferred.
  • Strong attention to detail and excellent organizational skills.
  • Proficient in MS Office, Google Workspace, and document filing systems.
  • Ability to manage multiple files and deadlines efficiently.
  • Good communication and coordination skills.
  • High level of integrity, professionalism, and reliability.

Key Competencies

  • Document accuracy and compliance
  • Time management and prioritization
  • Confidentiality and ethical handling of data
  • Team coordination and follow-through
  • Problem-solving and proactive monitoring

Why Join E-GMP International Corp.?

  • Be part of a reputable international recruitment company
  • Contribute directly to successful overseas deployment of Filipino workers
  • Work in a professional, supportive, and growth-oriented environment.

Job Type: Full-time

Pay: Php15, Php20,000.00 per month

Benefits:

  • Company Christmas gift
  • Opportunities for promotion
  • Paid training

Ability to commute/relocate:

  • San Antonio Village 1203 P00: Reliably commute or planning to relocate before starting work (Preferred)

Language:

  • English (Preferred)

Work Location: In person

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