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Virtual Assistant

3 weeks ago

Angeles City, Central Luzon, Philippines Clark Outsourcing Full time


Position Title: Virtual Assistant (Bookkeeper)

Work Set Up: On-site

Schedule: 12:00 AM - 9:00 AM PHT

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark, Pampanga

Quick Rundown:

We are a ceramic and porcelain tile importer and distributor seeking a highly organized Accounting & Reporting Coordinator to manage accounting entries, financial reporting, cash flow updates, freight bill processing, customer purchase order entry, and operational data support. This role works heavily in QuickBooks, Excel, and several internal tracking files.

What Youll Do:

  • Receive, review, and enter customer purchase orders into QuickBooks accurately.

  • Verify pricing, inventory availability, freight terms, and customer requirements prior to entry.

  • Communicate with the sales team if purchase order information is incomplete or unclear.

  • Ensure timely order entry to support warehouse scheduling and customer service.

  • Quarterly, Monthly & Sales Reporting

  • Assist with Quarterly Analysis including ROP/ROQ calculations and reporting.

  • Create weekly and monthly sales reports and distribute to sales reps.

  • Enter sales rep monthly sales numbers (forecast) into tracking sheets.

  • Enter actuals into the companies budget sheet on a monthly basis.

  • Weekly-Monthly Accounting & Bookkeeping

  • Enter approved bills into QuickBooks.

  • Download, organize, and categorize credit card and expense report transactions.

  • Perform monthly account reconciliations (bank accounts, credit cards, vendor statements).

  • Weekly Freight & Import Cost Management

  • Receive, enter, and pay ocean freight bills.

  • Allocate freight costs accurately across containers, SKUs, or purchase orders.

  • Support landed cost accuracy through correct freight allocation and entry.

  • Weekly Cash Flow & Container Tracking

  • Update the Cash Flow File with:

    • Container arrival dates

    • Due dates

    • Payment expectations

    • Freight & duty expenses

  • Maintain accurate timelines for incoming inventory and cash flow forecasting.

  • Weekly(Varies)-Inventory & Operational Data Entry

  • Enter inventory into QuickBooks, ensuring correct quantities, locations, and cost data.

  • Support inventory accuracy by aligning updates with incoming shipments and warehouse confirmations.

What Were Looking For:

  • 2–4 years of accounting or bookkeeping experience with strong hands-on use of QuickBooks Desktop

  • Solid understanding of bank and credit card reconciliation processes

  • Experience generating and customizing reports in QuickBooks Desktop

  • Familiarity with freight, landed cost allocation, and inventory accounting is strongly preferred.

  • Advanced Excel skills (formulas, pivot tables, VLOOKUP/XLOOKUP)
  • High level of accuracy, attention to detail, and strong organizational skills
  • Ability to manage multiple recurring deadlines and reporting cycles independently

Why Youll Love Joining the CO Fam

At Clark Outsourcing, were redefining what it means to work in a BPO. This isnt your regular office setup - its where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise youll have to experience it yourself to believe it.

Heres whats in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches

At CO, its not just about work - it's about loving where you work. Ready to experience the best workplace ever? We cant wait to welcome you to the team