Executive Assistant to the General Manager

3 days ago

Taguig, National Capital Region, Philippines weSource Management Consultancy Firm Full time ₱1,500,000 - ₱3,000,000 per year


The Personal Assistant to General Manager will be responsible for enhancing the executive's effectiveness by providing information and support to the General Manager.

Minimum experience 4-5 years working in a fast-paced executive administrative and operational environment.

Fluent in English (Speaking, Writing, and Reading).

Main Duties and Responsibilities

  • Liaise between General Manager and various departments to facilitate smooth daily operations
  • Ensuring all operations are carried on in an appropriate, cost-effective way
  • Improving operational management systems, processes and best practices
  • Perform quality controls and monitor production KPIs
  • Conserve General Managers time by reading, researching, and routing correspondence; drafting documents, reports, presentations and correspondence for review and/or signature from dictation, handwritten notes, and conversation
  • Research, prioritise, and follow up on incoming issues and concerns addressed to General Manager, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or responds
  • Able to work independently on projects, from conception to completion. Must be able to work under pressure at times to handle a wide variety of activities and confidential matters
  • Maintain an updated and accurate calendar as well as schedules appointments and office meetings as requested
  • Maintain company confidence and protects operations by keeping information confidential
  • Work closely and effectively with the director keeping him well informed of upcoming commitments, responsibilities and deadlines, following up appropriately
  • Maintain an extensive filing system for correspondence, business matters, personal matters, and other related data
  • Facilitate management meetings by planning agendas, developing and distributing; presentations and reports, and capturing meeting minutes and follow-up action plans
  • Perform other related duties as assigned

Reporting to

To the General Manager

Experience Required

  • Operational Management
  • Minimum experience: 4-5 years working in a fast-paced executive administrative environment
  • Minimum Educational Level Required: Bachelor's Degree
  • Minimum Career Level Required: Experienced (Manager)
  • Languages Required: Fluent in English (Speaking, Writing and Reading)

Other Requirements

  • Bachelors or masters degree in business administration or equivalent
  • Excellent communication skills, good judgment ability and multi-tasking skills
  • Work independently, act with appropriate urgency, initiative
  • Ability to accommodate working styles and perspectives of diverse individuals
  • Maintaining utmost confidentiality with sensitive and personal information ability to prioritize own work and resources to complete projects on time and solve routine problems effectively

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