Administrative Assistant
1 week ago
This is a remote position.
Role Name: Administrative Assistant - Ministry and Leadership Support
Schedule:
- Part-time, 20 hours per week
- 4 hours per day Monday through Friday 10am to 2pm
Client Timezone: Eastern Time (Pittsburgh, Pennsylvania)
Join a dynamic and impactful ministry organization led by an experienced pastor with over three decades of leadership experience. This multi-faceted operation encompasses church ministry, nonprofit community outreach focused on food distribution, pastoral coaching and development programs, and leadership training initiatives. The organization is deeply rooted in community service and leadership development, regularly hosting events, coordinating speaking engagements, and providing coaching services to ministry leaders. This is an opportunity to support meaningful work that directly impacts communities, develops future leaders, and strengthens pastoral networks across the region.
This remote administrative role offers the unique opportunity to support a seasoned ministry leader across four distinct but interconnected organizations. You'll be the organizational backbone that enables impactful ministry work, community outreach, and leadership development to flourish. Working directly with an established pastor and leader, you'll manage the complex administrative demands of a multi-organizational ministry environment, from coordinating coaching sessions with pastoral clients to arranging logistics for speaking engagements and guest events. This position is perfect for someone who values faith-based work and wants to contribute meaningfully to organizations making a real difference in their community and beyond.
- Manage comprehensive calendar coordination and appointment scheduling for coaching calls, meetings, and ministry events
- Set up and confirm coaching appointments with pastoral clients, ensuring smooth communication flow
- Coordinate detailed travel arrangements for speaking engagements, including ongoing communication with event hosts and venue coordinators
- Oversee complete guest speaker logistics when ministry leaders visit, managing all communication, travel, and accommodation arrangements
- Create and manage documents using Google Docs for content sharing, collaboration, and resource distribution with coaching clients
- Handle ongoing professional communication with diverse stakeholders including pastors, event hosts, nonprofit partners, and ministry leaders
- Provide comprehensive administrative support across church operations, nonprofit initiatives, coaching programs, and leadership training activities
- Complete various forms and administrative documentation to support organizational operations
- Strong organizational skills with proven ability to manage multiple projects and priorities simultaneously
- Excellent written and verbal communication skills for professional correspondence with ministry leaders and event coordinators
- Proficiency with calendar management systems, Google Docs, and standard office software applications
- Experience with travel coordination, logistics planning, and event support preferred
- Ability to work independently in a remote environment with reliable internet connection and home office setup
- Professional discretion and confidentiality when handling sensitive ministry and coaching information
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