Executive Assistant

2 days ago

Philippines Berry Virtual Full time $40,000 - $60,000 per year

As the Executive Assistant, you will play a pivotal role in supporting our executives in various capacities. This position demands a proactive individual with exceptional organizational skills, creativity, and the ability to handle a wide range of responsibilities. The successful candidate will be a key contributor to our team's success, helping to drive client engagement, marketing efforts, and overall operational efficiency.

Key Responsibilities:

  • Manage and maintain calendars, schedule appointments, and coordinate meetings and travel arrangements for the clients
  • Utilize software tools similar to , Asana, Trello, Zoom Workplace, RingCentral, and/or Hubspot to create and maintain systems as needed.
  • Handle incoming and outgoing communications, including emails, phone calls, and other correspondence.
  • Assist in the preparation and distribution of reports, presentations, and other documents as required.
  • Provide exemplary client service by promptly addressing inquiries and concerns.
  • Ability to handle multiple mailboxes as necessary to support the clients ei: CEO, COO, ect. 
  • Collaborate with team members to ensure seamless operations and support across departments.
  • Maintain confidentiality and discretion when handling sensitive information.
  • Continuously seek opportunities to enhance efficiency and effectiveness in administrative processes
Requirements
  • Proven experience as an Executive Assistant and Admin Role or in a similar role.
  • Strong organizational, time-management, and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Familiarity with managing social media platforms and content management.
  • Ability to maintain confidentiality and handle sensitive information.
  • Willingness to work in US time zones (PST, EST, CST).
  • High school diploma or equivalent.

System and Work Setup Requirements:

  • A stable and high-speed internet connection preferably 25 MBPS or higher with backup in cases of power interruption or service provider issues.
  • Own PC/laptop with 8GB RAM, and a processor of Core i5 / AMD Ryzen 3 / 2013 Mac equivalent or higher; Windows 10 or above / Catalina 10.15 or newer; with up-to-date web browsers, and security software, 500GB/128 SSD storage
  • Headset/earphone with noise cancellation and webcam at 720p or higher resolution
  • A designated, quiet, and well-organized workspace free from distractions to facilitate focused work
Benefits
  • Permanent remote work setup
  • Competitive starting rate paid in USD
  • Internet Allowance
  • HMO insurance (PH)
  • Retirement Fund
  • Paid US holidays
  • Paid Vacation and Sick Leaves

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