Executive Assistant

2 weeks ago

Philippines DOXA Talent Full time

Our Company

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the Chief Executive Officer and executive team. This role requires strong judgment, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is a problem-solver, relationship builder, and trusted partner who ensures that executives operate efficiently and effectively.

Location: Must be residing in the Philippines – Remote.

Environment: Philippines and International Teams.

Language: Advanced English (B2+ - C1).

Timezone:   8:00 AM - 5:00 PM Pacific

Employment Type: Full-time

Requirements:

  • Bachelor's degree preferred but not required
  • 3+ years of experience supporting senior executives, preferably in a fast-paced or growth-focused organization
  • Proficiency with productivity tools (e.g., Microsoft 365, Excel, Webex, project management tools)
  • Strong organizational, time management, and problem-solving skills
  • Excellent written and verbal communication abilities
  • High level of integrity and ability to maintain confidentiality
  • Analytical skills with particular attention to detail
  • Aptitude in data management, analytics, and reporting preparation
  • Ability to function in an autonomous environment—independent worker, self-directed

Responsibilities:

  • Manage the Chief Executive Officer's calendar, schedule meetings, and coordinate travel arrangements for the CEO
  • Prepare meeting agendas, presentations, reports, review meeting notes, and ensure action items are tracked
  • Handle confidential information with discretion and professionalism
  • Review email inbox, sort, and respond to emails as needed
  • Conduct a weekly touchpoint meeting with the CEO, ensuring tasks are on track and looking ahead to ensure travel and calendar are well organized and planned
  • Act as a liaison between the executive team and internal/external stakeholders
  • Track key deliverables, deadlines, and action items to ensure timely follow-up
  • Support project management, event planning, and special initiatives as needed
  • Assist with internal communications, documentation, and operational workflows

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