Accounting Assistant

Job Summary: The Accounts Payable professional is responsible for managing the full accounts payable cycle, ensuring timely and accurate processing of invoices, managing vendor relationships, and maintaining meticulous financial records. This role provides essential financial, administrative, and clerical support, directly impacting the company's financial health and efficiency.

Key Responsibilities:

• Invoice Processing:
• Receive, review, and verify invoices for accuracy, completeness, and appropriate documentation prior to payment.
• Perform three-way matching (invoice, purchase order, and receiving report) to ensure alignment.
• Code invoices to the correct general ledger accounts and cost centers.
• Enter invoice details accurately into the accounting system (e.g., QuickBooks, SAP, Oracle, Xero).
• Payment Processing:
• Prepare and process various types of payments, including checks, electronic transfers (ACH, wire transfers), and credit card payments, ensuring adherence to company policies and payment terms.
• Prioritize invoices based on cash discount opportunities and payment due dates.
• Obtain necessary approvals and signatures for all payments.
• Reconciliation & Discrepancy Resolution:
• Reconcile vendor statements, research and resolve any discrepancies, and follow up on overdue invoices.
• Investigate and resolve billing and payment issues with internal departments and external vendors.
• Perform bank and credit card reconciliations.
• Vendor Management:
• Maintain accurate and up-to-date vendor files and records, including vendor information
• Respond to all vendor inquiries promptly and professionally.
• Build and maintain positive relationships with vendors and suppliers.
• Expense Management:
• Review and process employee expense reports, verifying receipts and compliance with company policies.
• Disburse petty cash, ensuring proper documentation.
• Record-Keeping & Reporting:
• Maintain historical records by organizing and filing documents thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Prepare analyses of accounts and produce various reports (e.g., accounts payable aging, monthly expenditure reports).
• Assist with month-end and year-end closing activities, including preparing journal entries and reconciliations.
• Compliance & Optimization:
• Ensure compliance with relevant accounting principles (GAAP), regulations, and company policies.
• Assist in streamlining and improving accounts payable processes and systems.
• Report sales taxes on paid invoices as required.
• General Support:
• Assist the accounting team with other duties and special projects as needed.
• Provide support for audits.

Qualifications:

• Education:
• College diploma or equivalent required.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred.
• Experience:
• 1-3 yers of experience in accounts payable or a related accounting role. (Entry-level positions may accept candidates with strong foundational knowledge and skills.)
• Experience with accounting software (e.g., QuickBooks, SAP, Oracle, Xero) and Microsoft Office Suite, especially Excel.
• Skills & Abilities:
• Strong attention to detail and accuracy: Essential for precise data entry and financial record-keeping.
• Solid understanding of basic bookkeeping and accounting principles: Knowledge of accounts payable processes and procedures.
• Excellent mathematical and analytical skills: Ability to interpret financial data and identify discrepancies.
• Strong organizational and time-management skills: Ability to prioritize tasks, manage multiple deadlines, and maintain organized records.
• Effective communication skills: Both written and verbal, for interacting professionally with vendors, internal departments, and colleagues.
• Problem-solving skills: Ability to identify, investigate, and resolve issues related to invoices and payments.
• Ability to work independently and as part of a team: Collaborative spirit.
• Proficiency in data entry.
• Ability to maintain confidentiality of sensitive financial information.

Preferred Skills (Optional):

• Experience with automated accounts payable systems.
• Familiarity with purchase order systems and processes.
• Knowledge of sales and use tax regulations.

Job Types: Full-time, Permanent

Pay: Php18, Php25,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Opportunities for promotion

Language:

• English (Preferred)

Location:

• Binondo (Preferred)

Work Location: In person