
Executive Assistant
2 weeks ago
About the Role:
We are seeking a highly organized and tech-savvy Executive Assistant to support our marketing and sales operations. In this role, you'll manage key systems like HubSpot, coordinate content distribution, and help maintain strong client relationships. Working alongside AI tools such as ChatGPT and Claude, you will enhance efficiency and oversee the processes that keep our boutique consultancy running seamlessly. This position values reliability, organization, and a willingness to learn new tools over deep marketing expertise. We provide thorough training on our specific workflows.
Admin & Operations (40%)
- Manage HubSpot contacts, deals, and basic workflows
- Set up and send email campaigns using templates
- Maintain an organized content calendar
- Generate simple performance reports
- Document processes to ensure consistency
- Maintain a content database of previous materials
- Build custom HubSpot workflows and reports (preferred)
- Connect tools via Zapier and troubleshoot technical issues (preferred)
Marketing & Content Support (40%)
- Schedule and publish content across LinkedIn, blog, and newsletters
- Utilize AI tools to edit and format content
- Upload and manage videos using basic editing tools such as OpusPro
- Monitor content performance metrics
- Ensure brand consistency following guidelines
- Conduct A/B testing of email campaigns (preferred)
- Create landing pages from templates (preferred)
- Apply basic HTML/CSS knowledge with AI assistance (preferred)
- Manage multiple email marketing platforms (preferred)
Client & Sales Support (20%)
- Execute personalized outreach using templates and HubSpot sequences
- Track lead engagement and flag cold leads for follow-up
- Update CRM records after client interactions
- Coordinate workshop logistics and prepare meeting materials
- Identify successful sales patterns and suggest improvements (preferred)
- Develop client-facing documents (preferred)
- Proficiency in Microsoft Office
- Basic design skills for slides and graphics (PowerPoint, Canva)
- Reliable internet and availability during US business hours
- Experience with HubSpot and basic email marketing
- Familiarity with LinkedIn workflows, list building, and lead management
- Strong calendar and inbox management skills
- Ability to manage follow-ups and coordinate events such as webinars and networking
- Excellent written communication with attention to detail
- Strong organizational skills and ability to document processes clearly
- Polite persistence in following up without being pushy
- Availability and amenability to work on a night shift schedule during US business hours
- Reliable internet connection with stable bandwidth
Preferred Skills & Qualifications:
- Experience drafting or polishing LinkedIn posts, newsletters, or outreach copy
- Familiarity with automation tools like Zapier
- Knowledge of social media scheduling platforms
- Basic data analysis capabilities
- Experience with content management systems (Squarespace, HubSpot CMS, WordPress)
- Basic video editing skills
- Google Analytics knowledge
- Strong spoken English skills
- Ability to identify leads, enrich contact data, and track industry trends
WHAT WE OFFER:
Work-from-home setup
Great Place to Work-Certified Company
Premium HMO
Holistic employee experience
Rewards and incentives
Monthly engagement activities
Career advancement opportunities
Paid referral program
Work Experience
5 years
-
Executive Assistant
2 weeks ago
Makati City, National Capital Region, Philippines TalentHero Full time ₱900,000 - ₱1,200,000 per yearExecutive Assistant (remote + thrice-a-month reporting to Makati office) )Overview:We are on the lookout for a highly organized and detail-oriented Executive Assistant who thrives in Excel and can provide critical support to a senior executive. This role requires a proactive individual who can take work off the executive's plate, manage priorities, and...
-
Executive Assistant
1 day ago
Makati City, National Capital Region, Philippines PageGroup Full time ₱60,000 - ₱80,000 per yearEXECUTIVE SUPPORTWhat will you be doing?Executive Level Administration support for Page Executive Partners across Australia. Duties include, but are not limited to:Executive Assistant to Head of Page Executive Australia:calendar management, meeting coordination, travel coordination, event management, document and presentation preparation, month-end...
-
executive assistant
1 day ago
Makati City, National Capital Region, Philippines pro group electric bike and scooer Full time ₱120,000 - ₱180,000 per yearJob Title: Executive Assistant (Construction Industry Experience Needed)About Us:We are a leading construction company committed to delivering high-quality projects on time and within budget. Our team values dedication, efficiency, and professionalism.Position Overview:We are seeking a proactive and organized Executive Assistant with proven experience in the...
-
Executive Assistant
3 days ago
Makati City, National Capital Region, Philippines The CORE Clinic- Center for Optimum Rejuvenation Full time ₱300,000 per yearPosition OverviewThe Executive Assistant provides high-level administrative and organizational support to executive. This role ensures smooth day-to-day operations by managing schedules, communications, documentation, and special projects. The Executive Assistant serves as a trusted liaison between the executive, internal teams, and external partners.Key...
-
Executive Assistant
1 day ago
Makati City, National Capital Region, Philippines ECAPro Outsourcing Corp. Full time ₱40,000 - ₱80,000 per yearJob Title: Executive Assistant to the General Manager (Australian Client)Location: Makati City (onsite)About the RoleWe're looking for a proactive and highly organized Executive Assistant to join our client, a well-established business based in Australia. This is a fantastic opportunity to work closely with senior leadership, make an impact in day-to-day...
-
Executive Assistant
1 week ago
Makati City, National Capital Region, Philippines Casa Bella Home and Living Corp Full time ₱240,000 - ₱300,000 per yearExecutive Assistants have more than administrative duties. They also filter and prioritize client visits or phone calls, and communicate on behalf of the executive they support. Other responsibilities include:Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's...
-
Executive Assistant
1 day ago
Makati City, National Capital Region, Philippines SPC Power Corporation Full time ₱1,200,000 - ₱2,400,000 per yearExecutive Assistant (Makati Based)Makati City (National Capital Reg) - Paseo de RoxasWork Synopsis :Seeking a versatile, team and results oriented business professional who enjoys a broad scope of responsibilities.This role's objective is to support the Executive in secretarial and administrative tasks in various companies.Duties & Responsibilities...
-
Executive Assistant
2 weeks ago
Makati City, National Capital Region, Philippines Army Navy Burger + Burrito Inc Full time ₱144,000 - ₱360,000 per yearExecutive SupportManage complex calendars, including scheduling meetings, appointments, and travel for the COO and President.Act as a liaison between executives and internal/external stakeholders.Prepare reports, presentations, meeting agendas, and follow-up correspondence.Handle confidential information with discretion and professionalism.Coordinate...
-
Executive Assistant
2 weeks ago
Makati City, National Capital Region, Philippines ECAPro Outsourcing Full time ₱1,200,000 - ₱1,800,000 per yearJob Title: Executive Assistant to the General Manager (Australian Client)About the Role We're looking for a proactive and highly organized Executive Assistant to join our client, a well-established business based in Australia. This is a fantastic opportunity to work closely with senior leadership, make an impact in day-to-day operations, and grow your...
-
Executive Assistant
1 day ago
Makati City, National Capital Region, Philippines TRND Marketing Full time ₱420,000 per yearMain Responsibilities:Administrative Support:Manage and maintain executive schedules, including scheduling appointments, meetings, and travel arrangements.Screen and prioritize incoming communications, including emails, phone calls, and visitors, determining the action required.Prepare and edit correspondence, communications, presentations, and other...