Executive PA/ Admin Specialist

1 day ago

Makati City, National Capital Region, Philippines HDEC Malaysia Sdn Bhd Full time ₱300,000 - ₱500,000 per year

C-level Support:

  • Provide administrative and secretarial support to the Country Manager and management team.

  • Manage the Country Manager's schedule (meetings, travel, VIP engagements)

  • Lead end-to-end logistics for China-based executives visiting the Philippines (visas, airport transfers, hotels, itineraries)

Administration & Finance:

  • Handle documentation in Chinese corporate systems (OA/ERP)

  • Process expense reimbursements for the Country Manager and visiting delegations (receipts, submissions, follow-ups)

  • Coordinate staff activities and distribution of holiday gifts if any.

Philippines Team Oversight:

  • Supervise Manila admin staff & drivers (rosters, task tracking)

  • Manage cross-border documentation (translation, filing, deadlines)

Ad-hoc:

  • Assist with account applications for employees and onboarding/offboarding processes for new employees.

  • Draft and publish internal notices and general administrative documents.

  • Ad-hocs assigned by management.

Job Requirements:

  • Base in Philippines for more than 5 years, company will help to apply employment pass if needed.

  • Fluent in both Chinese and English, as need to liaise with HQ in China

  • 1-2 years of relevant administrative work experience.

  • Strong organizational and multitasking skills.

  • Proactive, detail-oriented, and able to work independently.

  • Good communication and interpersonal skills.

  • Proficient in Microsoft Office software (Word, Excel, PowerPoint).

  • Prefer have experience working with China corporate

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