Admin & Bookkeeping Assistant (Remote)

4 days ago

Work from Home, Philippines Talent Gateway Full time

About the Role

We're seeking a dependable Admin & Bookkeeping Assistant to support a growing, sustainability-focused business. This role is suited to someone with hands-on Xero experience who can confidently manage day-to-day bookkeeping tasks alongside general admin and phone support.

You'll play a key role in keeping finances organised, following up outstanding payments, and supporting the business owner with ongoing administrative work.

Key Responsibilities

  • Manage Accounts Receivable (AR) and Accounts Payable (AP) in Xero
  • Create, issue, and manage invoices using Xero
  • Follow up outstanding invoices and overdue payments
  • Prepare basic debt, AR, and AP reports
  • Maintain accurate financial records and documentation
  • Handle ad hoc administrative tasks as required
  • Answer and manage incoming business phone calls professionally

Required Skills & Experience (Must-Haves)

  • Proven, hands-on experience using Xero (non-negotiable)
  • Previous experience in bookkeeping or finance administration
  • Strong understanding of AR/AP processes
  • Experience creating invoices and running reports in Xero
  • High attention to detail and strong organisation skills
  • Clear spoken and written English
  • Comfortable handling phone calls and customer communication
  • Ability to work independently and meet deadlines

Nice to Have

  • Experience supporting small businesses or founders
  • Customer service or receptionist background
  • Familiarity with Australian business processes

What We're Looking For

  • Practical, process-driven operator
  • Confident chasing invoices and following up payments
  • Trustworthy with financial data
  • Reliable, consistent, and looking for a long-term role

Job Type: Part-time

Pay: Php350.00 per hour

Expected hours: 20 per week

Benefits:

  • Work from home

Application Question(s):

  • How many years of hands-on experience do you have using Xero for invoicing and AR/AP?
  • Have you previously communicated directly with customers about invoices or payments (email or phone)?
  • Do you have experience handling AR/AP for an Australian Business. If so, please explain your experience.

Work Location: Remote

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