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Executive Virtual Assistant

2 weeks ago

San Fernando, Central Luzon, Philippines TELEWORK PH Full time $40,000 - $60,000 per year

Job Title: Executive Assistant (Full-Time, Remote)

Work Schedule: Monday to Friday, 9:00 AM – 5:00 PM Eastern Time

Perks of working at Telework PH:

  • Basic salary - TBD (depending on experience) + 2K allowance (non-negotiable)

  • Bonus and Incentives depending on Performance* (TBA - client's discretion)

  • Government mandated benefits

  • OT Pay, Holiday Pay, 13th Month Pay, Night Differential Pay

  • Paid Leaves (VL and SL) every month which are convertible to cash, after 1 year of service if unused*

  • Life Accident Protection Plan under Sunlife with Tendopay*

  • HMO upon regularization*

  • Annual Salary Increase*

About the Role

Our Client is seeking a highly organized, tech-savvy Executive Assistant to be his right hand in managing the fast-paced demands of his business. This is a full-time remote position, working alongside the client to ensure his schedule is tightly managed and projects move forward efficiently.

You will leverage cutting-edge AI tools, including ChatGPT, to streamline tasks and improve productivity. If you thrive on creating order out of chaos, enjoy problem-solving, and have a knack for working independently without a strict playbook, this is an ideal opportunity.

Key Responsibilities

  • Manage and maintain an intricate calendar, scheduling meetings, deadlines, and appointments with precision

  • Coordinate and monitor projects to ensure timely progress without the need for constant oversight

  • Utilize AI tools like ChatGPT and other technology solutions to automate repetitive tasks and improve workflow efficiency

  • Proactively identify issues and solve problems creatively in an unstructured environment

  • Organize communications, documentation, and follow-ups to keep all business operations on track

  • Maintain detailed checklists and trackers to ensure nothing is overlooked

  • Collaborate remotely with the client and team members to support daily operations

Qualifications

  • Proven experience as an Executive Assistant or in a similar role supporting senior leaders

  • Exceptional organizational skills and strong attention to detail

  • Comfortable working remotely and managing your own schedule effectively

  • Strong problem-solving skills with the ability to adapt and work independently

  • Proficiency and enthusiasm for AI tools such as ChatGPT, automation software, or other productivity technologies

  • Excellent communication skills, both written and verbal

  • Availability to work full-time, Monday to Friday, 9 AM to 5 PM Eastern Time

  • Passion for checklists, systematizing processes, and improving order and efficiency

What We're Looking For

  • A self-motivated individual who thrives in fast-paced, dynamic environments

  • Someone who loves tackling challenges and figuring things out without a clear playbook

  • A proactive team player eager to leverage AI and technology to make work easier and faster

Technical Requirements for WFH:

  1. Own pc or laptop with the ff. specs:

  2. A modern Quad-Core CPU (AMD Ryzen 3 or Intel i3 equivalent)

  3. 8GB of dedicated system memory

  4. Antivirus software is up to date

  5. Operating System is up to date (minimum: Windows 10 22H1/macOS 11.0)

  6. Reliable internet connection

  7. 5 MPBS download and 3 MBPS upload internet bandwidth

Process:

  1. Apply to this job.

  2. If qualified or shortlisted, you will receive an assessment link from the recruitment team after 12 hours or on the next business day.

  3. Initial Interview.

  4. Database exam.

  5. Final Interview with the Client.

  6. Job offer/Contract will be sent.

*Terms and conditions apply