Outsource Admin

Location: Fully Remote (Candidates must be based in the Philippines) Work Hours: 2:00 AM – 8:00 AM Philippine Time, Tuesday–Saturday (Includes a flexible unpaid lunch break — 30 to 60 minutes, based on preference. During U.S. Daylight Saving Time, hours are 2:00 AM – 8:00 AM Philippine Time. Outside DST, they shift to 3:00 AM – 9:00 AM.)

About CoreBridge Solutions

CoreBridge Solutions is a remote-first company that helps U.S.-based B2C businesses build high-performing offshore teams. We specialize in sectors such as legal, financial, and medical, delivering reliable, efficient, and scalable staffing solutions. Our mission is to empower small to mid-sized companies with flexible, long-term support that meets their operational and staffing needs.

Position Overview

We're seeking an organized, proactive Outsource Admin & Talent Specialist to support our team with client communications, recruitment, and administrative tasks. You'll manage candidate interviews, scheduling, and coordination with U.S.-based clients to maintain smooth operations.

Key Responsibilities

• Talent Acquisition
• Conduct initial screenings and interviews of prospective candidates.
• Prepare candidates for client interviews and collect post-interview feedback.
• Maintain accurate records and progress reports within our hiring pipeline.
• Outsourcing Team Coordination
• Track project progress and address operational requirements of outsourced teams.
• Manage scheduling, including processing leave requests and updating clients on coverage.
• Monitor staff performance, attendance, and escalate issues as needed.
• Maintain comprehensive records on schedules, time-off, and project assignments.
• Client Communications
• Collaborate closely with U.S.-based small business clients to clarify job requirements.
• Provide regular updates on candidates, hiring recommendations, and receive client feedback.
• Ensure seamless communication to maintain client satisfaction.
• Administrative Duties
• Generate reports, perform data entry, and organize documents effectively.
• Manage calendars, schedule meetings, and draft routine correspondence.
• Collaborate with team leads to optimize administrative processes and workflows.
• Continuous Improvement
• Proactively identify workflow gaps in recruitment, onboarding, and scheduling processes.
• Suggest and implement process improvements to enhance efficiency.
• Stay informed on best practices within HR and outsourcing domains.

Qualifications

• Prior experience in administration, recruitment, or HR coordination preferred.
• Excellent written and verbal English communication skills.
• Strong organizational abilities and high attention to detail.
• Comfortable managing multiple tasks independently during night shift hours (2:00 AM – 8:00 AM).
• Tech-savvy and proficient with email, spreadsheets, and common office software.
• Familiarity with U.S.-based small businesses is a strong advantage.
• Proactive, self-motivated attitude capable of handling tasks simultaneously.

Why Join CoreBridge Solutions?

At CoreBridge, you'll be part of a company that values innovation and efficiency, with a track record of transforming industry standards in a collaborative, fast-paced environment. Our team consists of passionate individuals who strive to provide solutions that not only meet but exceed our customers' expectations. Join us and contribute to our mission to redefine the legal landscape, one project at a time.

Benefits:

• Opportunity to work remotely from anywhere in the Philippines.
• Performance-related bonuses celebrating significant milestones.
• Focus on professional development within the spheres of leadership and talent management.
• Commitment to maintaining a healthy work-life balance with a 25-hour workweek.

Work Environment Notice:

CoreBridge Solutions is dedicated to maintaining a productive, safe, and efficient work environment for all team members. To support this commitment, we use a live monitoring system during working hours. By applying for this position, you acknowledge and accept this monitoring process as part of your role. This system helps us ensure a supportive and effective work environment for everyone.

How to Apply

Ready to make an impact? Please fill out the application form and upload your CV in PDF format. We look forward to learning more about you and how you can contribute to our team.

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