Admin Manager

2 weeks ago

Makati City, National Capital Region, Philippines Yinshan Lending Inc. Full time

Position Title: Admin Manager

Job Summary:

The Admin Manager is a strategic leader responsible for the backbone of the company's physical and operational infrastructure.

This role goes beyond basic office management; you will lead procurement strategies, ensure absolute compliance with

Philippine regulatory bodies, and manage the full lifecycle of company assets. You will be a key partner to HR, Finance, and

Legal, ensuring that the workplace is safe, efficient, and cost-effective.

Key Responsibilities:

  1. Strategic Office & Facilities Management


• Infrastructure: Oversee day-to-day office operations, facilities maintenance, and relations with building management.


• Workplace Strategy: Lead space planning, seat allocations, and office renovations. Support leadership in expansion or

relocation projects.


• Safety: Implement and maintain workplace safety standards and emergency protocols.

  1. Procurement & Vendor Ecosystem


• End-to-End Procurement: Manage the full PR–RFQ–PO cycle, ensuring transparent canvassing and rigorous supplier

onboarding.


• Negotiation: Lead contract negotiations for pricing, service levels (SLAs), and warranties to maximize ROI.


• Forecasting: Establish procurement forecasting and cost-saving initiatives to optimize the company's "burn rate" on

consumables and services.

  1. Asset & Inventory Control


• Asset Lifecycle: Manage the acquisition, tagging, assignment, maintenance, and eventual disposal of all company

assets (IT equipment, furniture, etc.).


• Accountability: Maintain a 100% accurate asset registry and ensure all employees sign appropriate custodianship

documents.


• Audits: Conduct regular physical audits of inventory and equipment.

  1. Compliance & Statutory Coordination


• Permitting: Lead the annual renewal of the Mayor's Permit, Barangay Clearances, and SEC GIS filings.


• Regulatory Liaison: Coordinate with BIR, DOLE, and LGUs to ensure all permits and certifications are displayed and

updated.


• Policy Enforcement: Ensure all vendor engagements and asset usages comply with internal audit and legal standards.

  1. Logistics, Budgeting & People Leadership


• Logistics: Oversee corporate travel, fleet management (if applicable), and courier/shipment services.


• Budgeting: Prepare the annual Administration budget and provide monthly reports on spending vs. allocation.


• Team Leadership: Supervise and coach a team of admin coordinators and general services personnel. Set clear KPIs

and foster a culture of "service excellence."

Qualifications:

  1. Education: Bachelor's degree in Business Administration, Management, or a related field

  2. Experience: 5–8 years in General Admin, Procurement, or Corporate Services

a. At least 2–3 years in a managerial or supervisory role

b. Experience in Fintech, BPO, or Startups is highly preferred due to the fast-paced nature of these industries

  1. Hard Skills:

a. Expertise in Philippine regulatory requirements (LGU, SEC, DOLE, BIR)

b. Advanced procurement planning and contract management skills

c. Proficiency in asset management software and Microsoft Excel (for budgeting/reporting)

  1. Soft Skills:

a. High level of professional integrity and confidentiality

b. Strong stakeholder management (ability to say "no" to requests firmly but professionally)

c. Project management skills for office fit-outs or company-wide events

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