Project Management Assistant
1 week ago
Project Management Assistant
will provide administrative, logistical, and project coordination support to ensure the timely and successful execution of various initiatives under The Aivee Group. This role requires a detail-oriented and highly organized individual who thrives in a fast-paced, client-centric, and aesthetics-driven environment.
Project Planning & Coordination
Support the Project Manager in the development and execution of project plans, timelines, and workstreams across multiple departments (e.g., operations, marketing, IT, finance, procurement)
- Coordinate cross-functional project teams to ensure alignment of objectives, deliverables, and schedules
Assist in setting up project workflows, ensuring project goals are clearly defined and well-communicated
Administrative & Documentation Support
Prepare and maintain comprehensive documentation including project briefs, status reports, meeting notes, risk logs, and implementation plans.
- Track progress against milestones and maintain organized records of communications, contracts, permits, and other project documents.
Assist in internal and external audit preparation related to project deliverables, when necessary.
Communication & Stakeholder Management
Serve as a central point of contact between departments, vendors, and external partners to facilitate clear and consistent communication.
- Schedule and coordinate meetings, presentations, and reviews with internal teams and stakeholders.
Follow up with stakeholders on assigned action items and ensure completion within deadlines.
Vendor & External Coordination
Assist in the sourcing, vetting, and coordination of third-party suppliers, contractors, or service providers.
- Monitor vendor deliverables to ensure alignment with quality standards, project scope, and budget.
Support in processing vendor quotations, purchase requests, and service agreements in coordination with procurement.
Budget & Resource Tracking
Work closely with the finance and procurement teams to track project-related expenses and ensure budget adherence.
- Maintain cost monitoring reports and assist in forecasting resource needs for upcoming project phases.
Ensure all project expenses are properly documented and reconciled.
Quality Assurance & Compliance
Monitor project tasks for adherence to The Aivee Group's operational and branding standards.
- Assist in the preparation of materials and reports for quality audits or regulatory inspections related to clinic builds, medical equipment installations, or service rollouts.
Identify potential risks or delays early and escalate them for mitigation planning.
Special Projects & Support Initiatives
Provide ad hoc support on corporate initiatives such as new clinic openings, digital platform rollouts (e.g., Aivee App updates), events, training rollouts, or internal process improvements.
- Conduct industry research and benchmarking as needed to support decision making.
- Participate in brainstorming sessions, pilot programs, and post-implementation reviews.
Qualifications:
- Must be a graduate with a Bachelor's Degree in Civil Engineering or Architecture or any related field
. - Licensed Professional
(PRC board passer) - Proficiency in Microsoft Office Suite, Google Workspace; knowledge in AutoCAD, SketchUp, or project tracking tools is a plus.
- Preferably with at least 1 year of relevant experience;
Fresh Graduates are welcome to apply
. - Strong organizational and multitasking skills.
- Highly detail-oriented, creative, and eager to learn and grow
-
Project Scheduler
1 week ago
Taguig, National Capital Region, Philippines T One Project Management Inc. Full time ₱900,000 - ₱1,200,000 per yearREQUIREMENTS:Graduate of Bachelor's degree in Civil Engineering, Construction Management, or related field. Specialization (if there's any) should be relevant to Construction, Construction Management, or Project Management.At least three (3) years of experience in construction as part of Project Management Team, Construction Management Team, General...
-
Technician Assistant
1 week ago
Taguig, National Capital Region, Philippines T One Project Management Inc. Full time ₱250,000 - ₱450,000 per yearREQUIREMENTS:Relevant degree or technical training in architecture, engineering, construction and the like.At least an equivalent Vocational Training or Certification in Document Management or Administration related to Engineering and Construction.A bachelor's degree in a relevant field such as business administration, management, engineering, or information...
-
Executive Assistant
1 week ago
Taguig, National Capital Region, Philippines Project One Studio Full time ₱900,000 - ₱1,200,000 per yearJob Responsibilities1. Team Management and CoordinationAssist the EC Director in setting team goals and work plans, monitor implementation progress, and ensure goal achievement.Coordinate cross-departmental resources (such as operations, marketing, and customer service) to promote efficient project implementation and resolve implementation issues.Monitor...
-
Assistant Project Manager
1 week ago
Taguig, National Capital Region, Philippines Cushman & Wakefield Full time ₱900,000 - ₱1,200,000 per yearJob TitleAssistant Project Manager - Western VisayasJob Description SummaryResponsible for the coordination of projects, including small tenant improvements, assignments, capital improvements and building or site repairs for properties; may provide project management support to Project Managers or Directors for designated projects.Job DescriptionAbout the...
-
Assistant Project Manager
3 days ago
Taguig, National Capital Region, Philippines 168Corebilt Full time ₱420,000 per yearDuties and Responsibilities:As the Assistant Project Manager, you will be the main project owner from Corebilt's internal team, client facing, and expected to be at your assigned project site every day. Your responsibilities include, but are not limited to the following:Manages the assigned project through 3 parameters: timeline, quality and...
-
Client Services Manager
1 week ago
Taguig, National Capital Region, Philippines Project One Studio Full time $40,000 - $60,000 per yearPosition Overview:The Client Services Manager is responsible for building and maintaining strongrelationships with clients, ensuring their needs are understood, met, and exceeded. Thisrole bridges the company and its clients by managing communications, coordinatingproject requirements, and ensuring service excellence. The Client Services Managerworks closely...
-
Project Manager
2 weeks ago
Taguig, National Capital Region, Philippines Ayuda Business Management Solutions Inc. Full time ₱900,000 per yearNon Negotiable: Project Management Tools7 years of Project Management, Supply Chain, Warehouse Maintenance, Transportation and Logistics, and Industrial Engineering,Excellent Communication SkillsJob Qualifications:-In-depth understanding of Project Management and Industrial Engineering principles.-Proficiency in Project Management / Industrial Engineering...
-
Social Media Manager
2 weeks ago
Taguig, National Capital Region, Philippines Project One Studio Full time ₱180,000 - ₱240,000 per yearResponsibilities:Develop content plans and scripts for social media platforms Ads.Work closely with the Video Editor and Content Creator team to assist and brief the shooting processes.Strategize content pillars and sub-pillars to align with marketing objectives.Conduct comprehensive research and analysis on consumer behavior and social media...
-
FFE Designer
1 week ago
Taguig, National Capital Region, Philippines T One Project Management Inc. Full time ₱1,200,000 - ₱2,400,000 per yearREQUIREMENTS:BACHELOR'S DEGREE IN INTERIOR DESIGN; MAY ALSO HAVE A BACHELOR'S DEGREE IN ARCHITECTURE AS LONG AS THEY HAVE A SPECIALTY IN ARCHITECTURAL INTERIORS.Minimum of three (3) years experience in fit-out, preferably commercial fit-out.Strong knowledge of furniture systems and materials specifications.Softwares: AutoCAD, Revit (Optional but Preferred),...
-
IT Project Manager
2 weeks ago
Taguig, National Capital Region, Philippines Willis Towers Watson Full time ₱900,000 - ₱1,200,000 per year.As a Technology Delivery Manager, you will serve as an integral part of a global team in ensuring that we are able to deliver technical solutions in a quality and efficient manner to clients in the USThe RoleBoard ManagementServe as the administrator of the sprint board.Track team progress and follow up completion of tasks as needed. Assist team in...