Billing and Collection Supervisor

4 days ago

Pasig, National Capital Region, Philippines Medilines Distributors Inc. Full time

OB PURPOSE

The Credit and Collection Officer is expected to execute the credit and collection processes

of the company. The main goal of the Credit and Collection Officer is to ensure the health of

the company's cashflow and minimize bad debts from customers.

JOB SUMMARY

Responsible for the Account Receivables (AR) of the company.

Responsible to maintain the Collection Processes and System.

Responsible for implementation of Credit Processes and System.

Responsible for creating AR reports and presenting to management and stakeholders.

DUTIES AND RESPONSIBILITIES

A. Collection of Account Receivables

  1. Collect receivables from clients, both private and public.

  2. Conduct monthly AR/Collection Meeting with Management(with the President, CFO

and BUHeads).

  1. Manage a Portfolio of Clients Government and Private account to ensure they are

adhering to payment deadlines.

  1. Manage Aged debt accounts to minimize Delinquency rate.

  2. Assess problematic accounts for management disposition

  3. Analysis of unrecognized bank deposits.

B. Maintain Collection Process and Systems (MSD)

  1. Implement established Credit & Collection process aligned with Sales Account

Team Monitoring Inventory

  1. Close monitoring of the Project status with Sales team from placement of order,

deliveries (partial and complete) receipt of signed document for Collection process

monitoring until Collection payment is posted.

JD – Credit and Collection Officer

  1. Adhere to collection procedures and closely monitoring of documents follow up

especially with Government requirement & process

  1. Review and evaluate account for Approval of Sales Order vs. Purchase order

accordingly up to release.

C. Maintain Credit Process and Systems (MSD)

  1. Conduct Background Investigation or Credit Investigation for new accounts.

  2. Monitor over-dues and Hold-account.

  3. In-charge for Lifting of ON-HOLD accounts.

  4. Hold deliveries and lifting of accounts for those customer upon payment

commitment.

  1. Approve Sales Order

D. Reports to Management and other Stakeholders and other Documentation

  1. Generate and prepare monthly reports to be submitted to Executive committee -

CFO & CEO for monthly Meeting to evaluate fulfillment targets

  1. Prepare and submit monthly Collection Forecast/Projection Report (with Bank

Balance) to CFO, copy furnish to Accounting and Collector every 1st week of the

month.

  1. Prepare Ad hoc Reports advice by CFO & CEO

  2. Generate monthly Sales vs Actual Collection for all Departments, Sales Reps and

Sales Manager.

  1. Ensure completeness of 2307/2306 form and submit to Accounting.

Additional competencies:

  1. Assertive communication

  2. Initiative and pro activeness

  3. resilience and persistence

Job Type: Full-time

Work Location: In person

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