Compliance Coordinator

2 days ago

Manila, National Capital Region, Philippines Interstaff LLC Full time ₱250,000 - ₱450,000 per year

Compliance Coordinator (Unauthorized Use of Photography)

Location: Remote

Start Date: As soon as possible


Role Summary

We're seeking a highly detail-oriented and organized professional to lead efforts in identifying and addressing unauthorized use of proprietary photography assets online. The ideal candidate will be proactive in online monitoring, professional in external communications, and thorough in documentation. You will work closely with internal stakeholders and external platforms to ensure brand protection and proper use of copyrighted material.

This is a remote role, with day-to-day work directed by the client. Applicants must be fluent in English, professional in their communication style, and capable of managing detailed workflows independently.


Key Responsibilities

Monitoring & Detection

● Search the web for unauthorized uses of proprietary imagery across websites, marketplaces, social media, blogs, forums, and CDNs

● Use reverse-image search tools to identify misuse and capture evidence via screenshots, metadata, and URLs

Evidence & Documentation

● Maintain an organized infringement log (including source, date, asset ID, and context of usage)

● Store documentation and evidence in structured shared folders for legal readiness

Notice & Takedown

● Draft and send professional takedown emails and DMCA notices to site owners, platforms, and service providers

● Track responses, escalate unresolved cases, and prepare packets for legal counsel if needed

Communication & Coordination

● Communicate with third parties in a professional and courteous tone, representing brand standards

● Coordinate with internal stakeholders to prioritize targets and share weekly progress reports

Reporting & Process Improvement

● Generate weekly dashboards: new/resolved cases, response times, escalations

● Recommend improvements to search queries, templates, and workflow efficiencies


Ideal Background

● 2–5+ years in compliance, operations, executive assistance, accounting, paralegal support, content moderation, or similar

● Strong attention to detail and follow-through

● Excellent written English and confident professional email skills

● Comfortable with spreadsheets, shared drives, browser extensions, and online tracking systems

● Familiarity with copyright/IP principles and takedown processes (DMCA knowledge is a plus)

● Can overlap at least 4 hours with U.S. Pacific business hours


Nice-to-Haves

● Experience with reverse-image tools like Google Images or TinEye

● Bilingual in Spanish or Portuguese

● Experience working with auditing, royalties, financial discovery, creative teams or image/media libraries



Work Setup

● Remote, full-time role (part-time may be considered for highly qualified candidates)

● Secure access tools, documentation templates, and workflow systems provided

● Role will be managed directly by the client with HR/payroll handled by the staffing partner

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