Executive Assistant to the CEO

2 weeks ago

Manila, National Capital Region, Philippines Ipason Technology Inc. Full time ₱1,200,000 - ₱3,600,000 per year

Position Overview:

You will serve as the President's right-hand man and strategic partner, exceeding your duties in handling daily administrative tasks. Your core responsibilities will be to efficiently coordinate the President's schedule and communications. Crucially to independently lead, drive, and complete the implementation of new projects. You will be fluent in both Chinese and Filipino, serving as a communication bridge within and outside the company.

Location:

Manila, Philippines

Key Responsibilities:

  • Administrative and Calendar Management.

  • Efficiently manage the President's schedule, meetings, travel, and event arrangements.

  • Handle the President's emails, phone calls, and correspondence, screening and prioritizing information.

  • Prepare meeting materials, reports, presentations and take meeting minutes and follow up.

Core Responsibilities:

  • Independently lead preliminary research, information collection, and organization for new projects.

  • Coordinate resources across departments, develop project implementation plans, and ensure timely execution.

  • Follow project progress, promptly identify ,report issues and propose solutions.

  • Draft, translate, and archive project-related documents, contracts, and reports in both Chinese and Filipino.

  • Lead or assist in completing government communications, document processing, and license applications required for projects.

Communication and Coordination:

  • Serving as the President's representative, communicate efficiently and professionally with all internal company departments, as well as external clients, partners, and government agencies.

  • Responsible for the reception of important visitors and projecting the company's professional image.

  • Accurately convey the President's instructions and decisions, and track their implementation.

Translation and Confidentiality:

  • Responsible for bilingual interpretation and translation in Chinese and Filipino to ensure accurate business communications.

  • Strictly maintain company trade secrets and properly manage important documents and data.

Job Requirements:

  • Language Proficiency: Native or fluent in both Chinese and Filipino (proficient in listening, speaking, reading, writing, and translation), able to communicate seamlessly as working languages.

  • Education and Experience: Bachelor's degree or higher, preferably in business management, administration, or languages. At least three years of experience as a senior management secretary or president's assistant with experience independently responsible for or deeply involved in the entire project implementation process preferred.

Core Skills:

  • Excellent project management skills, able to independently drive projects, and possess excellent multitasking and prioritization abilities.

  • Excellent communication, coordination, and problem-solving skills, with a strong ability to withstand pressure and adapt to a fast-paced work environment.

  • Highly proactive able to anticipate needs and prepare in advance.

  • Proficient in MS Office software (Word, Excel, PowerPoint, Outlook).

  • Personal Qualities: Calm and cautious personality, strong sense of responsibility, strict confidentiality, and excellent professional ethics.

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