Executive Virtual Assistant

2 weeks ago

Manila, National Capital Region, Philippines Scale Virtually Full time $15,000 - $30,000 per year


We seek a highly organized and experienced Executive Virtual Assistant to support our visionary CEO in managing multiple organizations. As the Executive Virtual Assistant, you will be crucial in optimizing the CEO's time, coordinating projects, and providing efficient administrative support.

Responsibilities:

  • Act as the primary point of contact for company executives and external/internal clients seeking communication with the CEO.
  • Manage project initiatives for the CEO's three companies simultaneously.
  • Coordinate and maintain appointment schedules and calendars for each company.
  • Plan and schedule meetings, conferences, and travel for the CEO and team members.
  • Handle logistics for events, including collateral management.
  • Take meeting minutes and maintain accurate records on various platforms.
  • Maximize the CEO's time by handling correspondence, drafting documents, and initiating calls on their behalf.
  • Facilitate internal communication and assist in change management.
  • Produce reports, presentations, and briefs for each company.
  • Identify and suggest more efficient office processes.
  • Review and recommend changes to policies and procedures.
  • Conduct needs analysis, SWOT analysis, root cause analysis, SMART goals, and action planning.
  • Perform other executive admin responsibilities as needed.

Qualifications:

  • Willingness to do voice tasks
  • Minimum of 4 years experience in administration and executive assistance.
  • Experience working closely with C-Suite executives.
  • Solid project management skills.
  • Ability to function as an individual contributor and work well with teams.
  • Strong multitasking and prioritization skills.
  • Critical thinking and the ability to think on your feet.
  • Excellent time management skills.
  • Highly organized, patient, and able to maintain confidentiality.
  • Proficient in online tools such as Google Suite applications.
  • Quick learner with superb interpersonal skills.
  • Excellent verbal and written communication skills with close to zero regional accent.
  • Ability to work independently and under pressure of deadlines.
  • Commitment to a full-time job.

Comfortable working during U.S. operating hours (Night Shift).

Apply now to join our dynamic team and contribute to the success of our CEO and the organizations he leads.

We will only accept applications that include a video introduction hosted on YouTube, Loom, or Google Drive.

  • Record and upload a 2-minute video of yourself answering the following:
    • Introduce yourself,
    • Why is this role the ideal job for you
  • Upload the video on YouTube, Loom or Google Drive and paste the link on the form provided. (make sure it's unlisted and accessible)

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