Finance Associate

6 hours ago

San Pedro, Calabarzon, Philippines Wamrus Trading, Inc. Full time ₱250 - ₱300 per year

I. MAJOR RESPONSIBILITY

Responsible for counting all physical inventory, generating audit reports, reconciling computer data with the physical counts taken, and reporting on errors found.

II. SPECIFIC DUTIES AND RESPONSIBILITIES

INVENTORY DOCUMENT AUDIT

· Audit all inventory documents and ensure immediate reporting of discrepancies found

· Maintain audit tracking record

· Ensure that all paperwork is accurate and follows all company policies and procedures

· Collate copies of all inventory documents and check the completeness of number series

o   Receiving Report (RR) with an attached packing list for all shipments

o   Receiving Report with attached RTV for all returned items

o   Delivery Receipts (DR)

o   Acknowledgement Receipt in the absence of DR

o   Other Inventory Documents

· Check the accuracy and completeness of data entry of every single inventory transaction

· Ensure that all documents follow all company policies and procedures

· Report the error found on data entry and adjust the correct data

PHYSICAL INVENTORY AUDIT

· Perform inventory counts as required (including cycle count, and daily and year-end inventory counts) in coordination with the Warehouse and Inventory Specialist.

· Reconcile inventory counts to records and take corrective action as required, with the approval of the immediate head. No changes or corrections in the system will be done without the approval of the Heads.

· Audit incoming product to ensure documents matches delivered product and inventory is updated

· Audit outgoing product count based on DR on hand and ensure the order is complete and accounted for in the inventory records/system.

· Daily Cycle Count – Get a certain percentage of locations or SKUs to be counted on a daily basis and then compare the physical stock against the system record.  Cycle count may be started with items that have fast-moving SKUs or high-value items. By the end of the period, all of the stocks would have been covered once in a cycle count.

· Wall to Wall Cycle Count – this is done at the end of each year. By this time all of the stocks would have been covered by daily cycle count.

· Reconciliation – to be done every cycle count. If the record doesn't match the physical count then the problems need to be addressed.

o   Identify discrepancies found.

o   Analyze where the discrepancy arises.

o   Make a report on the nature of the discrepancy then suggest ways/provide solutions to reduce/ eliminate errors.

o   Adjust the discrepancy to tally with the physical count but seek first approval.

o   The inventory data should be kept accurate by adjusting the computer inventory to whatever the physical count is.

o   Any shortages or overages will be accounted for and chargeable to the person in-charged

o   Perform other functions that may be assigned.

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