Admin - Operation Head

2 days ago

Cebu City, Central Visayas, Philippines SUPER EIGHT A1 ADVERTISING CORP Full time ₱250,000 - ₱500,000 per year

Supports the day-to-day execution and administration of projects and general office operations. Key responsibilities include coordinating project activities, managing administrative tasks like scheduling and documentation, facilitating communication among team members and stakeholders, tracking project progress, and ensuring smooth daily office functioning. This position requires strong organizational, communication, and problem-solving skills, along with proficiency in administrative software and databases.

Key responsibilities

  • Project support:
  • Assist project managers with planning, scheduling, and setting deadlines.
  • Coordinate project meetings, prepare agendas, and take minutes.
  • Maintain project documentation, reports, and records.
  • Monitor project progress, milestones, and risks, and provide updates.
  • Help with resource allocation and budget tracking.
  • Operations support:
  • Perform general administrative duties such as answering phones, emails, and managing correspondence.
  • Oversee office supplies inventory and equipment.
  • Ensure office maintenance is handled effectively.
  • Distribute company-wide notices and announcements.
  • Communication and coordination:
  • Act as a central point of communication between team members, stakeholders, and management.
  • Facilitate clear and consistent information flow throughout the project and across departments.

Required skills and qualifications

  • Organizational skills: The ability to manage multiple tasks, prioritize effectively, and maintain detailed records is crucial.
  • Communication skills: Strong written and verbal communication skills are necessary for interacting with various levels of staff and stakeholders.
  • Technical proficiency: Proficiency with standard office software (like Microsoft Office Suite) and databases is essential for most administrative and operational tasks.
  • Problem-solving skills: The ability to anticipate issues and find effective solutions is important for both project and operational success.
  • Interpersonal skills: A tactful, diplomatic, and professional demeanor is needed for handling sensitive information and working with diverse groups.

Key responsibilities

  • Communication and support: Answering phones and emails, responding to client inquiries, and distributing company notices.

Required skills and qualifications

  • Technical skills: Proficiency in Microsoft Office and other database management software.
  • Organizational skills: Strong ability to multitask, prioritize tasks, and manage time effectively.
  • Communication skills: Excellent verbal and written communication skills.
  • Problem-solving skills: Ability to troubleshoot issues and find solutions to ensure efficient processes.
  • Soft skills: High level of organization, detail-orientation, and the ability to work independently or as part of a team.
  • Experience: Often an entry-level position, but prior experience in administrative or customer service roles is beneficial.
  • Education: A high school diploma is typically the minimum, with a degree in a related field preferred.
  • Record and data management: Maintaining and updating company databases, financial records, and customer information.
  • Office and resource management: Tracking inventory, ordering office supplies, managing equipment, and coordinating office maintenance.
  • Scheduling and coordination: Scheduling meetings, organizing events, and making travel arrangements.
  • Administrative support: Preparing reports, spreadsheets, and presentations, and assisting other departments as needed.

Job Type: Full-time

Work Location: In person

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