Group Secretary

4 hours ago

Makati City, National Capital Region, Philippines Roxas Tabamo & Co. Full time ₱250,000 - ₱400,000 per year

Job Function

To provide support for the Partner by providing executive-level administrative support by providing clerical support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings.

Main duties and accountabilities

Attendance, Meetings and Schedules

  • Ensures the effective coordination of the Partner's schedule by arranging appointments, meetings, travel and accommodation
  • Takes all incoming calls and handles all messages for and in behalf of the Partner
  • Monitors the attendance of group members by maintaining staff location sheet
  • Assists/entertains clients and guests of the Group.
  • Arranges the schedule and admin activities pertaining to PICPA and other professional and personal affiliations of the Partner.
  • Reminds the timely submission of the staff's Time Reports (TRs)

Statement of Account (SOA) and Collection

  • Encodes Engagement Letter proposals for prospective clients for Partner's review and approval.
  • Prepares and submits Requests for SOA to Accounting
  • Monitors billing submission and collection status
  • Updates Billing and Collection Summary

Record Keeping

  • Executes photocopying and requisition for binding of proposals
  • Prepares/coordinates documents and reports for transmittal or delivery to Client or regulatory bodies
  • Handles and ensures efficient records keeping. Ensures that all files are properly labelled, updated, segregated, and easily retrievable

Management Reporting

  • Encodes drafts of memos / letters / correspondences / reports / proposals, etc. as prepared by Partner and Team Members.

Administration

  • Handles the petty cash fund and replenishments of the Group.
  • Responsible for the maintenance of office equipment of the Group.
  • Prepares liquidation reports/AFL for the Partner.
  • Handles the storage of all essential and confidential documents of the Partner.
  • Performs other office administrative functions as may be assigned from time to time.

Job Qualification:

  • Candidate must have Bachelor's degree in business, Admin, Secretariat
  • Knowledgeable of Microsoft Offices
  • Excellent communication and presentation skills
  • Willing to work onsite in MAKATI everyday
  • Represent the Firm in a professional manner at all times through punctuality, appearance and presentation.
  • Fresh graduates are welcome to apply

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