HR Operations Specialist

2 weeks ago

Quezon City, National Capital Region, Philippines The Outsourcing Partners Full time ₱600,000 - ₱1,200,000 per year

This is a remote position.

As an HR Operations Specialist you will help ensure positive employment experience for our internal team. You will act as the first point of contact for HR questions. You will support the HR Manager in maintaining employee-related data and process across the entire employee lifecycle.This may include employee offer, onboarding, annual review process, offboarding. In addition toemployee-related administrative activities you will work with the Head of HR operations on projects and enhancements which contribute to a great employee experience.

You will support a multitude of HR activities including but not limited to:

General HR Administration

  • You liaise with external partners (payroll providers in 4 different countries, insurance and benefit providers) for all HR operational matters
  • Tracking and compliance of time off and absence management using PurelyHR
  • You support the organization and maintenance of personnel records
  • You support key people processes such as performance reviews
  • You are responsible for a continuous update of the organization chart
  • You will support additional functional and cross-functional projects
  • You will manage the HR inbox and act a main contact for HR Operations questions
  • Manage data and run reports related to standard HR and Recruiting KPIs

Employee Onboarding

  • You support the HR Manager in a flawless onboarding
  • You draft the onboarding plans and organize materials related to onboarding
  • You ensure that all relevant documentation is available to process onboarding to payroll in four different jurisdictions (Switzerland, UK, USA and Germany)
  • You are the point of contact for new joiners including IT onboarding, and accompany them throughout the onboarding process
  • You ensure that the relevant check-ins are taking place

Internal Communication

  • You support HR-related communication activities including new joiner announcements, promotions and employee anniversaries
  • You manage people-related data on the Calendar including employee birthdays and anniversaries
  • You are responsible for updating and developing the HR SharePoint site and updating and maintaining the contact list
Requirements
  • Ideally, you have at least 5 years of experience in HR operations within a multi-national company
  • You are a motivated individual willing to learn and grow implementing new procedures and processes
  • You have a high level of accuracy and attention to detail as well as the ability to deliver high-quality outputs;
  • You have strong organizational skills, see colleagues as your customers and you are comfortable working in a fast-paced, changing environment.
  • You have worked in Microsoft/Sharepoint environment and are comfortable with new technologies
  • You have strong listening and documentation skills and exhibit empathy as you consider employees' questions and requests
  • You ideally have a university degree or equivalent
  • You are fluent in English, German is desirable

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