Executive Assistant

3 days ago

Hagonoy, Central Luzon, Philippines Scale Up Philippines Full time ₱40,000 - ₱80,000 per year
Executive Assistant & Virtual Support Specialist

Full Time | Remote | AI Startup Support Role

Tech-savvy Executive Assistant with startup experience? Join a fast-growing AI company shaping the future of business automation. Support founders, streamline operations, and grow alongside a team building cutting-edge tech.


Key Expertise

Executive Support

  • Manage calendars, scheduling, and travel across multiple time zones
  • Prepare presentations, meeting briefs, and investor reports
  • Organize inboxes and draft communications for leadership

Admin & Ops Support

  • Coordinate travel, expenses, reimbursements, and team logistics
  • Maintain digital records, team schedules, and internal documentation
  • Support onboarding and internal coordination

Project Coordination

  • Track timelines, deliverables, and team action items
  • Update project tools (Notion, Asana, ) and follow up on tasks
  • Assist in cross-functional coordination across tech and business teams

Communication & Stakeholder Management

  • Draft proposals, emails, and presentations
  • Handle vendor/client communication and basic customer inquiries
  • Manage social media scheduling and community updates

Tech & Productivity Tools

  • Use AI tools to automate workflows and optimize daily operations
  • Maintain software licenses, subscriptions, and knowledge bases
  • Identify and implement new tools to boost efficiency

Core Strengths

Highly organized and proactive

Excellent communicator (C1 English proficiency or higher)

Tech-savvy and quick to learn new tools

Trusted with confidential information

Thrives in fast-paced, remote startup environments


Qualifications
  • 3+ years as an Executive Assistant, Virtual Assistant, or similar support role
  • Strong multitasking and project management skills
  • Experience with tools like Google Workspace, Slack, Zoom, Notion, Asana
  • Fluent in English, both written and spoken
  • Strong attention to detail and follow-through

Preferred Skills
  • Experience supporting C-level executives in tech startups
  • Familiarity with AI tools, SaaS platforms, or automation software
  • Background in social media scheduling or light marketing tasks
  • Knowledge of CRM tools (e.g., HubSpot, Salesforce)
  • Prior work with international or remote teams

What You'll Gain
  • Work directly with founders at an innovative AI company
  • Be part of a forward-thinking team at the forefront of business automation
  • Fully remote role with flexible working hours
  • Exposure to cutting-edge AI tools and tech trends
  • Career growth in a high-impact, high-autonomy environment
  • Support from Scale Up Philippines for onboarding and success

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