Executive Assistant

18 hours ago

Cainta, Calabarzon, Philippines B-MIRK ENTERPRISES CORPORATION Full time $104,000 - $130,878 per year

An executive assistant provides high-level administrative, clerical, and strategic support to senior leaders and executives, acting as a primary point of contact and ensuring smooth daily operations. Key responsibilities include managing schedules and calendars, coordinating meetings and travel, filtering communications, preparing reports and presentations, and maintaining confidential information. Strong organizational, communication, and time-management skills, along with discretion and proficiency in office software, are essential for success in this role.

Key Responsibilities

  • Calendar & Schedule Management:

Schedule appointments, manage calendars, and troubleshoot scheduling conflicts for executives.
- Communication Management:

Screen and direct phone calls and correspondence, review and respond to emails, and format information for memos and reports.
- Travel Coordination:

Arrange logistics for travel, including accommodations, transportation, and meals.
- Document & File Management:

Organize and maintain filing systems, documents, and records.
- Meeting Support:

Prepare agendas, take minutes during meetings, and ensure meeting logistics are handled smoothly.
- Information Management:

Manage the flow of information to and from the executive and maintain confidentiality.
- Office & Administrative Tasks:

Handle various clerical duties, such as typing, dictation, and managing office supplies.
- Project Support:

Assist with special projects, conduct research, and track milestones.

Essential Skills & Qualifications

  • Organizational & Time Management Skills: Essential for managing multiple priorities and tasks efficiently.
  • Communication Skills: Excellent verbal and written communication skills are vital for interacting with various stakeholders.
  • Technical Proficiency: Familiarity with MS Office Suite, Google Workspace, and other office gadgets and applications.
  • Discretion & Confidentiality: The ability to handle sensitive and confidential information with professionalism.
  • Attention to Detail: Crucial for accuracy in scheduling, document preparation, and managing information.
  • Problem-Solving: The ability to troubleshoot and resolve unexpected issues that arise.

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