Administrative Assistant

2 days ago

Remote, Philippines Remote Staff Full time ₱300,000 - ₱600,000 per year
Job Description

Role Objective:

We are seeking an experienced and highly organized administrative assistant to join our team. As the first point of contact for clients and visitors, you will be responsible for providing exceptional customer service, managing the reception area, and performing a range of administrative tasks to support our lawyers and staff.

Job Responsibilities:

  • Provide exceptional customer service, responding to client inquiries, and resolving issues in a timely and professional manner.
  • Manage the reception area, including answering phone calls, greeting clients, and managing the firm's diary and appointments.
  • Perform administrative tasks, such as preparing and editing documents, filing, and data entry.
  • Provide administrative support to lawyers and staff, including preparing court documents, arranging meetings, and coordinating travel arrangements.
  • Maintain accurate and up-to-date records, including client files, billing, and trust account
  • Assist with the preparation and distribution of marketing materials, including newsletters, brochures, and website updates.
  • Develop and implement effective administrative processes and procedures to ensure the smooth operation of the firm.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Job Qualifications2+ years of experience in an administrative role, preferably in a law firm or professional services environment.
  • High school diploma or equivalent required; post-secondary education in business administration, law, or a related field is desirable.
  • Excellent communication, organizational, and time management skills.
  • Proficient in Microsoft Office, including Word, Excel, and Outlook.
  • Experience with law firm software, such as LEAP or Infotrack, is an advantage but not required
  • Ability to work in a fast-paced environment, prioritize tasks, and meet deadlines.
  • Strong attention to detail and ability to maintain accuracy and quality in work.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

  • Administrative Assistant

    2 days ago

    Remote, Philippines OnlineJobs Full time ₱300,000 - ₱600,000 per year

    We are seeking a reliable and detail-oriented Administrative Assistant to support our insurance, billing, and administrative operations at Breeze Orthodontics. This role is essential in ensuring smooth back-office processes and a positive experience for our patients. If you have experience in dental insurance and enjoy staying organized in a fast-paced...

  • Legal Administrative Assistant

    2 days ago

    Remote, Philippines OnlineJobs Full time ₱40,000 - ₱60,000 per year

    We're looking for a Legal Administrative Assistant who thrives in fast-paced, high-stakes environments. As a critical support to our family and criminal defense attorneys, you'll ensure our legal operations run with clarity, precision, and speed. This isn't just a desk job—it's a chance to be the nerve center of a law firm fighting for real people....

  • Administrative Assistant For Shopify Jewelry Brand

    2 days ago

    Remote, Philippines OnlineJobs Full time $35,000 - $45,000 per year

    We are a rapidly growing women's eCommerce jewelry brand whose mission is to create high-quality, affordable jewelry that enhances our customers' everyday lives. We are seeking a highly organized, detail-oriented, and committed full-time Administrative Assistant to support our daily operations and help drive our brand forward in 2025 and the years to come ...

  • Part-Time Administrative Virtual Assistant

    2 days ago

    Remote, Philippines AgentSync Full time A$6,480 per year

    Overview: Virtual Assistant Compensation: 540 AUD/month (paid bimonthly) Schedule: 24hrs/week within Melbourne Business Hours Location: Remote Key Responsibilities Administrative Support: Research and compile school information into a database. Maintain and update student progress records. Update and post rosters for on-call supervisors. Monitor...

  • Finance Assistant

    2 days ago

    Remote, Philippines OnlineJobs Full time ₱30,000 - ₱50,000 per year

    Job Title: Finance Assistant/Clerk Location: Remote Type: Individual Contractor (Full-time) About Us: Premier Cranes and Rigging is a leading provider of lifting solutions, renowned for our expertise, precision, and commitment to excellence. We are seeking a dedicated and detail-oriented Finance Assistant to support our financial operations by...

  • Administrative Assistant

    2 days ago

    Remote, Philippines OnlineJobs Full time ₱500,000 - ₱1,000,000 per year

    1) Prepare list of cpa, attorneys, wealth managers and take appointments to fill up my schedule 2) As and when required follow up with the customer for the work/ their reply back 3) email check and reply back and follow up by calling/ email the potential clients 4) Prepare Broker's opinion of value and customer information memorandum for the client

  • Administrative Assistant

    2 days ago

    Remote, Philippines OnlineJobs Full time ₱15,000 - ₱30,000 per year

    Respond to messages via email, Slack, and CRM Schedule ISA calls with landlord leads Process biweekly payroll and track hours Keep listings updated (RentFaster, Facebook Marketplace) Manage digital files and forms (Google Drive) Log expenses and vendor invoices

  • Virtual Assistant for Cleaning Business

    2 days ago

    Remote, Philippines OnlineJobs Full time ₱20,000 - ₱30,000 per year

    Role: We are looking for a highly organized and self-motivated Virtual Assistant to support our growing business. As a Virtual Assistant, you will be responsible for providing professional administrative, technical, or creative assistance to our clients remotely. This includes tasks such as scheduling appointments, responding to emails, managing social...

  • Legal/Admin Assistant

    2 days ago

    Remote, Philippines OnlineJobs Full time $10,000 - $20,000 per year

    Position: Legal Assistant (Remote, Temporary) Rate: $4/hour Schedule: 5:00 AM – 10:00 AM PT // 8:00 PM – 1:00 AM Philippine Time (5 hours/day, Monday to Friday) Contract Duration: Until October 2025 We are seeking a highly organized and detail-oriented Legal Assistant to support our legal operations remotely. This is a temporary role ideal for...

  • Virtual Assistant

    2 days ago

    Remote, Philippines OnlineJobs Full time ₱30,000 - ₱50,000 per year

    ???? Remote | Australia-Based Company ???? Part-time or Full-time | Flexible Hours We are seeking a highly organised and proactive Virtual Assistant to support our dynamic team in the construction and consultancy sector. This role is ideal for someone with strong communication skills, attention to detail, and the ability to work independently in a...