Procurement Assistant

DUTIES AND RESPONSIBILITIES

• Manages all communications with the vendors such as required documents for accreditation, Purchase Orders and ensure that all orders have been acknowledge, including terms and conditions.

• Conduct due diligence to all documents submitted and communicate with the vendor if there are lacking or missing, coordinate with RC team for checking and compliance.

• Onboard and set up vendor in SAP ERP and maintain all documents and other related files of the vendor in SharePoint.

• Analyze and process all Purchase Requisition (PR) and convert it to Purchase Order (PO). Issue all approve Purchase Order to the vendor and seek for confirmation and acknowledgement.

• Review Purchase Order status, from vendor's side to transit time and delivery commitment and update the stakeholders.

• Coordinates with Finance Accounts Payable team to process all invoices and help resolves any issues and concern pertaining to value, terms and price discrepancy.

• Ensures compliance to all purchasing guidelines and perform cost analysis, negotiation strategy that is align with Procurement policies and procedures and prepare required reports.

• Ensures timely delivery of all products, goods and services and administer vendor performance evaluation and facilitate corrective action, improvement plan as required.

• Prepare a contract agreement for the purchase of goods and services

• Maintain vendor database for proper monitoring of records and update all required documents.

• Perform other duties that may be assigned.

QUALIFICATIONS

A. Minimum Education

• Bachelor's degree in engineering or business administration and accounting Position

B. Minimum Experience/Training

• At least 4 years' experience in Procurement role

C. Competency

• Proficiency in Procurement processes

• Strong understanding of negotiation techniques and contract management.

• Effective communication, interpersonal skills

• Strong attention to detail and accuracy

Willing to report to Bacoor, Cavite