Procurement Assistant

2 days ago

Cavite City, Calabarzon, Philippines Trends Group, Inc. Full time ₱250,000 - ₱450,000 per year

DUTIES AND RESPONSIBILITIES


• Manages all communications with the vendors such as required documents for accreditation, Purchase Orders and ensure that all orders have been acknowledge, including terms and conditions.


• Conduct due diligence to all documents submitted and communicate with the vendor if there are lacking or missing, coordinate with RC team for checking and compliance.


• Onboard and set up vendor in SAP ERP and maintain all documents and other related files of the vendor in SharePoint.


• Analyze and process all Purchase Requisition (PR) and convert it to Purchase Order (PO). Issue all approve Purchase Order to the vendor and seek for confirmation and acknowledgement.


• Review Purchase Order status, from vendor's side to transit time and delivery commitment and update the stakeholders.


• Coordinates with Finance Accounts Payable team to process all invoices and help resolves any issues and concern pertaining to value, terms and price discrepancy.


• Ensures compliance to all purchasing guidelines and perform cost analysis, negotiation strategy that is align with Procurement policies and procedures and prepare required reports.


• Ensures timely delivery of all products, goods and services and administer vendor performance evaluation and facilitate corrective action, improvement plan as required.


• Prepare a contract agreement for the purchase of goods and services


• Maintain vendor database for proper monitoring of records and update all required documents.


• Perform other duties that may be assigned.

QUALIFICATIONS

A. Minimum Education


• Bachelor's degree in engineering or business administration and accounting Position

B. Minimum Experience/Training


• At least 2 years' experience in Procurement role

C. Competency


• Proficiency in Procurement processes


• Strong understanding of negotiation techniques and contract management.


• Effective communication, interpersonal skills


• Strong attention to detail and accuracy

Willing to report to Bacoor, Cavite

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