Administration & Facilities Management Supervisor

5 days ago

Taguig, National Capital Region, Philippines Vantage Financial Corporation (Westen Union) Full time ₱900,000 - ₱1,200,000 per year

Job Description:

Responsible in the maintenance and administration of head office and branches, and ensures that premises provide a conducive working environment for all employees.

Responsibilities

Administrative:

  • Oversee all facility-related matters at the head office and branches nationwide.
  • Manage and educate admin specialists to meet service expectations.
  • Monitor and clear backlogged tasks to ensure timely completion.
  • Coordinate work assignments among building technicians, vendors, and contractors.
  • Review price quotes for procurement, services, and labor on projects.
  • Schedule and manage maintenance for generators, ACU's, water, electric, and other systems.
  • Enforce fleet maintenance and service guidelines for company vehicles.
  • Facilitate the timely insurance coverage of all company properties and vehicles.
  • Provide fixed asset inventory reports across branches.
  • Supervise facility projects and perform other duties as assigned by the AFM Head.
  • Regularly update the AFM Head on task statuses and any exceptional situations.

Procurement:

  • Implement standard purchasing policies and procedures.
  • Recommend purchasing standards, including order lead times, quantities, and transportation methods.
  • Review price quotes for procurement, services, and labor against company and industry standards.
  • Identify, evaluate, and recommend suppliers for accreditation to the AFM Head.
  • Negotiate and seek approval for orders based on approved purchasing plans and requisitions.
  • Monitor purchase orders and expedite delivery as needed.
  • Interface with customer representatives and suppliers to ensure efficient material handling and feedback.
  • Support cost-effectiveness and cost reduction initiatives.
  • Perform other related tasks as assigned.

Qualifications:

  • Bachelor's degree in Engineering / Architecture, Business Management, or any relevant degree with technical and business exposure
  • With at least 3 years of related work experience
  • Skills and competencies requirement: (a) Communication (correspondence, interpersonal) (b) Document Management (filing, bookkeeping, billing) (c) Research (resourcefulness) (d) Computer Technical (MS Office, internet, Google apps) (e) Customer Service (vendor management) (f) Organizational (office admin, travel arrangements) (g) Planning (appointment setting, event coordination, prioritizing) (h) Problem Solving (client relations, mediation, issue resolution)

About us:

Vantage Financial Corporation (operating under the name e-Biz) is the Group's international money transfer service provider with additional offerings in its money change, bills payment, and airline ticketing services. Starting from just 3 service centers in 1999, e-Biz today operates in over 150+ locations across the country with an additional sub-agent network that complements its reach to over 1000+ locations nationwide.

Job Types: Full-time, Permanent

Benefits:

  • Additional leave
  • Flexible schedule
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Promotion to permanent employee
  • Work from home

Ability to commute/relocate:

  • Taguig: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • Could you please indicate your earliest availability to begin employment?

Education:

  • Bachelor's (Required)

Experience:

  • Administrative: 3 years (Preferred)

Willingness to travel:

  • 100% (Preferred)

Work Location: In person

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