General Admin and Finance Assistant

2 days ago

Manila, National Capital Region, Philippines Agilitec IT Full time $32,000 - $64,000 per year

Salary: $1,300 - $1,600

Working Schedule: 8:00 am 5:00 pm Pacific Standard Time

Position Overview

We are seeking a detail-oriented and organized General Admin & Finance Assistant to support our clients growing multi-division operations. This role combines financial administration with general business support, requiring someone who thrives in a fast-paced, multi-faceted business environment spanning hospitality, fitness, and real estate sectors.

Financial Administration (30%)

  • Maintain accurate financial records across all our clients business divisions using QuickBooks Online

  • Process accounts payable and receivable for restaurant, fitness, and real estate operations

  • Reconcile bank statements and credit card transactions

  • Assist with monthly financial reporting and budget tracking

  • Manage expense reporting and reimbursements

  • Assist with payroll processing coordination

  • Assist in monitoring cash flow and financial analysis

General Administration (70%)

  • Provide administrative support to business and finance manager

  • Coordinate meetings, appointments, and travel arrangements

  • Maintain filing systems and corporate records

  • Assist with vendor management and contract administration

  • Support franchise operations documentation and compliance

  • Handle correspondence and communications across multiple business units

  • Assist with special projects and operational initiatives

  • Coordinate with property management and real estate activities

  • Support new location openings and business development activities

Required Qualifications

  • Minimum 5 years of experience with QuickBooks Online

  • 2+ years of experience in bookkeeping, accounting, or finance administration

  • Strong proficiency in GSuite and Microsoft

  • Experience in multi-location or multi-division business operations preferred

  • Background in hospitality, restaurant, fitness, or real estate industries strongly preferred

  • Excellent organizational skills and attention to detail

  • Strong written and verbal communication skills

  • Ability to handle confidential information with discretion

  • Experience with franchise operations is a plus

Preferred Qualifications

  • Degree in Accounting, Business Administration, or related field

  • Knowledge of franchise business models and royalty structures

  • Familiarity with commercial real estate operations

  • Experience with expense management systems

  • Basic understanding of payroll processing

Skills & Competencies

  • Technical Skills: QuickBooks mastery, advanced Excel skills, database management

  • Analytical Skills: Financial analysis, budget variance reporting, data reconciliation

  • Communication: Professional correspondence, cross-departmental collaboration

  • Organization: Multi-task management, deadline adherence, process improvement

  • Adaptability: Comfort working across diverse business sectors and operational models

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