Operations & Admin Coordinator AU- 17433

6 days ago

Manila, National Capital Region, Philippines Somewhere Full time

Role:  Operations & Admin Coordinator (AU)

Priority Location: Philippines

Working Hours: 8:30AM - 5PM (Mon - Fri) AEST

Salary Range: USD per month (The final offer is at the client's discretion and depends on the candidate's interview result, skills, and experience.)

Type of contract: Independent Contractor 

Type of job: Remote

Role Overview:

We are seeking an experienced Offshore Operations & Admin Coordinator to support our electrical services business. This is not an entry-level admin or executive assistant role. We are looking for someone with strong operational and administrative experience who can manage systems, documentation, and workflows with minimal supervision.

The ideal candidate is organised, process-driven, confident working autonomously, and comfortable taking initiative to keep work moving without being chased.

Key Responsibilities:

Manage and maintain job and client records in SimPRO (or a similar job management system)Document control including job files, compliance documentation, and internal recordsSupport project managers and operations with job setup, scheduling, and workflow coordinationPrepare and process invoices, variations, and supporting documentationMaintain, follow, and improve internal admin and operations processesIndependently follow up tasks and close loops without promptingCommunicate clearly with internal team members to support smooth job delivery

Candidate Requirements:

Proven experience in operations, project administration, or senior administrative roles (Executive Assistant-only backgrounds are not suitable)Strong experience working with business systems; SimPRO preferred, or similar platformsDemonstrated ability in document and process managementExcellent written and spoken EnglishAbility to work autonomously, take initiative, and problem-solveExperience in trade, construction, or service-based businesses is highly regardedComfortable managing multiple priorities in a fast-paced environment

Benefits:

10 days paid annual leave per year5 days paid sick leave per yearPublic Holidays are flexible and open for discussionCan follow either Australian (Queensland) public holidays or local public holidays by agreement

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