Bookkeeper & Administrative Support

JOB DESCRIPTION & OVERVIEW

Company: CAST PH

Role: Bookkeeper & Administrative Support (URGENT HIRING)

Reports to: Finance Manager

Location: Alabang Ability to commute/relocate:

• Alabang: Reliably commute or planning to relocate before starting work (Required)

Employment Type: Full-Time

Work Location: On-Site

ROLE OVERVIEW

We are seeking a highly organized and detail-oriented Bookkeeper & Administrative Support professional to manage our day-to-day financial operations while providing essential administrative assistance to keep operations running smoothly. This role requires someone who is not only skilled in bookkeeping but also proactive in handling operational and compliance-related tasks.

You will support our Finance Manager in maintaining accurate financial records, reconciling accounts, and preparing reports while ensuring compliance with government requirements. At the same time, you'll provide administrative support by managing files, coordinating documentation, and ensuring deadlines and deliverables are met across the team.

This is an excellent opportunity for someone who enjoys balancing numbers with organizational tasks and thrives in a dynamic, multi-faceted role.

KEY RESPONSIBILITIES.

Bookkeeping (Primary Role)

• Maintain and reconcile accounting software (Zoho Books, Zoho Expense) online accounts weekly
• Clean up historical data and ensure all entries are accurate and categorized properly
• Cross-reference, scan, and attach digital receipts to transactions
• Manage payables and receivables, Track and log reimbursements, credit card charges, and expenses.
• Generate monthly financial reports and cash flow statements
• Collaborate with our internal team to ensure all financial records and requirements are up to date.
• Track and log reimbursements, credit card charges, and expenses
• Prepares and monitors monthly actuals vs budget
• Liases and cooperates with bi-annual auditing by Auditor

Administrative Support

• Maintain shared files (Google Drive etc.) for financial and operational docs
• Creates and maintains all Service Agreement Contracts.
• Track deadlines, recurring tasks, and business licenses or compliance items
• Coordinate with internal staff to collect receipts or missing info
• Keep an internal checklist/timeline of all deliverables across all teams
• Handles and ensures on-time filing and payment of all BIR tax returns, manual books and receipts for annual BIR compliance
• Ensures timely processing and payment of all contractors/vendors/suppliers' billing and invoices
• Assist in processing employee payroll
• Registration, enrollment and payment of government mandatory benefits (SSS, PhilHealth, HDMF)
• Other administrative assistance as assigned from time to time

Who We're Looking For?

• Minimum 2+ years of experience in bookkeeping and/or administrative support
• Proven expertise with online accounting software such as QuickBooks, FreshBooks, Xero, or Zoho Books
• Strong ability to manage multiple deadlines and prioritize tasks effectively
• Proficiency with Google Workspace (Drive, Docs, Sheets, Gmail)
• Skilled in creating and maintaining spreadsheets, as well as preparing financial reports
• Up to date with current billing technologies and applications commonly used by modern bookkeepers
• Highly organized, process-oriented, and detail-focused, with a strong commitment to meeting deadlines

Experience (Required)

• Bookkeeping: 2+ years
• Accounts Payable/Receivable: 2+ years
• Accounting Software: 2+ years

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Application Question(s):

• When reporting numbers to a manager, how do you make sure your communication is clear and professional?
• Have you previously communicated with international clients (e.g., via email or reports)? If yes, please share a brief example or your experience.
• Have you managed shared files or document control systems (Google Drive, Dropbox, etc.)? How do you keep them organized?

Work Location: In person