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Personal Assistant to the CEO

2 weeks ago

Manila, National Capital Region, Philippines 24 FIT CLUB - AUSTRALIA Full time ₱900,000 - ₱1,200,000 per year

Personal Assistant to the CEO - Remote Full time

We're hiring a high-urgency, detail-driven Personal Assistant to support our CEO. This is a full-time remote role for someone who thrives under pressure, anticipates needs, and makes sure nothing falls through the cracks. You'll handle scheduling, task follow-through, and day-to-day priorities, often before being asked. If you're someone who takes initiative, moves fast, and loves getting things done, you'll thrive here.

Key Responsibilities

• Manage the CEO's calendar, meetings, and emails

• Track tasks and deadlines using ClickUp or Notion

• Prepare briefing notes, slides, agendas, and documentation

• Organise travel, bookings, and handle logistics

• Act as a point of contact for internal and external coordination

• Follow up on pending items and ensure completion without reminders

• Maintain discretion and professionalism at all times

What We're Looking For

• Must be able to work full-time in Sydney timezone (AEST)

• 2+ years supporting a founder, CEO, or senior executive remotely

• Excellent written and verbal communication

• Fast, proactive, and confident in handling urgent or unclear situations

• Proficient in tools like Google Workspace, Notion, ClickUp, Slack, and Zoom

• Highly organised, reliable, and accountable

• Able to think two steps ahead and solve problems independently

IMPORTANT INSTRUCTIONS - Please follow these to be considered. Please don't read from a script or submit an AI-generated answers, we want to hear from you, candid and real. Speak clearly, be professional, and show us who you are.

Please submit your CV and a 3–5 minute video answering these questions:

1. What attracted you to this role?

2. How do you handle situations where everything feels urgent?

3. Share an example of solving a problem without being asked.

4. What tools or systems have you used to keep someone organised?

5. What are your available working hours in AEST (Australian time)?