Executive Assistant

2 weeks ago

Makati City, National Capital Region, Philippines inspiro Full time

JOB SUMMARY:

Responsible for providing office management and high-level administrative support to an executive.

Key Responsibilities:

  • Has strong understanding and background in Visa/Travel-related tasks
  • Manage and maintain the executive's calendar and schedule
  • Represent the executive in meetings and events as needed
  • Handle confidential documents, reports, correspondence, and presentations
  • Screen and respond to emails, calls, and incoming/outgoing documents
  • Coordinate meetings and appointments, including logistics, materials, and minutes
  • Arrange travel plans, hotel and car bookings, and prepare itineraries
  • Oversee office supplies and equipment procurement
  • Maintain organized filing systems for documents, reports, and records
  • Supervise or manage tasks in the executive's absence
  • Provide support in planning company events, team activities, and seminars
  • Maintain positive relationships with clients, vendors, and suppliers
  • Collaborate with the executive to follow through on tasks and priorities
  • Prepare detailed reports, presentations, and other business documents
  • Screen candidates and assist in onboarding for support roles
  • Ensure timely and quality completion of tasks and requests

EDUCATION and EXPERIENCE:


• Graduate of any four-year course


• With or without work experience


• Must be proficient in computer operations and MS Office applications


• Must be able to work with minimal supervision and as part of a team


• Must have excellent interpersonal communication and relationship skills


• Must have good decision-making skills


• Must be highly resourceful, analytical and creative


• Must have good oral and written English communication skills


• Must be detailed-oriented

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