Credit & Collection Documentation Assistant
3 hours ago
The Accounts Receivable & Document Control Assistant supports the Credit & Collection team by managing accounts receivable transactions and ensuring accurate, timely, and compliant handling of financial documents. This role is responsible for document scanning, uploading, validation, and record maintenance while supporting payment processing, EWT submissions, and audit requirements.
Key Responsibilities
Accounts Receivable & Credit Support
- Ensure accurate and timely processing of customer payments within the transaction month
- Monitor partial balances and ensure no outstanding balances exceed 60 days
- Perform blocking, unblocking, and clearance for CWO and term accounts
- Ensure proper encoding of transactions in compliance with company standards
- Coordinate with internal teams to resolve AR-related issues, returns, trade investments, and budget entries
Document Control & Compliance
- Scan, index, and upload financial documents (ORs, PRs, CRs, EWT 2307, Service Invoices, etc.) to Enadoc and LN within required timelines
- Ensure 24-hour upload compliance for collected Official Receipts
- Validate completeness and accuracy of uploaded documents
- Maintain organized digital records (monthly filing on HDD) and proper hard copy storage
- Prepare and label documents for archiving and external storage (Crown)
- Provide complete documentation to external auditors as required
Other Responsibilities
- Prepare duplicate copies of documents when necessary
- Coordinate with vendors and internal stakeholders regarding billing and payment concerns
- Perform other administrative and documentation-related tasks as assigned
Qualifications
- Bachelor's degree in Business, Accounting, Finance, or any related course
- At least 1 year of experience in Accounts Receivable, Credit & Collection, or Accounting support (fresh graduates are welcome to apply)
- Strong attention to detail and document accuracy
- Proficient in Microsoft Excel
- Organized, proactive, and able to work independently
- Good coordination and communication skills
Why Join Us
- Exposure to end-to-end AR and finance documentation processes
- Experience working with financial systems and audit requirements
- Opportunity to grow within a structured Finance & Credit organization
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