Administration Assistant

2 weeks ago

Manila, National Capital Region, Philippines bf84843f-b713-4c26-82e6-9f5329f6accf Full time ₱250,000 - ₱500,000 per year

Support Seamless Operations in a Fast-Paced Legal Environment

Navigate the fast lanes of personal injury law and shape outcomes that matter. From coordinating critical case files to liaising with key stakeholders, your role drives justice forward. Gain global-standard experience, elevate your legal expertise, and take your career to the next level-all while making a tangible impact in the legal industry.

Step into the Role

Be part of our client's team as an Administration Assistant (Legal) and support the smooth operation of personal injury cases. You will manage documents, liaise with clinics and insurers, arrange appointments, conduct conflict checks, open matters, and ensure accurate records-keeping legal processes organized and efficient.

Career Snapshot

Employment type: Project-based; 3 days a week, part-time (24 hrs a week)

Shift: Day shift, Weekends Off; 9 AM-6 PM ESDT, Tuesday-Thursday

Work setup: Work from home

Why You'll Love This Role

  • Competitive Salary Package
  • Permanent WFH arrangement
  • Prime office location in Makati, Ortigas and Pampanga (Easy access to MRT stations, restaurants, and banks)
  • Fixed weekends off
  • Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
  • Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
  • Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
  • Fun engagement activities for employees
  • Mentorship and exposure to global leaders and teams
  • Career growth opportunities
  • Diverse and supportive work environment

Who You Are & What You Bring

  • 1 to 3 years of relevant experience

Your Responsibilities

  • Document retrieval
  • Liaise with medical clinics and insurance companies on request for information
  • Admin tasks
  • Arrange appointments for clinics (BD)
  • Open matters in Smokeball
  • Convert leads into matters
  • Complete new client checklists
  • Conflict checks
  • Create subfolders and save documents in accordance with naming and saving conventions
  • Draft authorities, cost agreements, and initial letters from automated precedents for operator to review
  • Schedule key dates: file reviews, statute limitations, etc.
  • Fill out matter details sections in Smokeball: client details, accident details, insurer details, treater details
  • Place relevant checklists on files (requests checklist)
  • Make requests via email or telephone to treaters for clinical records; insurers for claim files; government departments for FOI requests
  • Accurately record requests, invoices, and received records via internal checklist document
  • Notify office manager of incoming invoices, track and provide remission, and chase provision of records
  • Notify operators of receipt of records
  • Perform ASIC business, property, and name searches via CITEC or Infotrack
  • Liaise with operators via internal Smokeball messaging system or email
  • Tasks to be assigned via internal Smokeball communication or email
  • Split insurer claim files, agent files, response material
  • Arrange courtesy emails/messages to clients for reminders of conferences or medical appointments
  • Prepare medical chronology
  • Online research via social media: Instagram, Facebook, LinkedIn
  • Contact third parties to arrange meetings as part of business development

About the Client

Our client is a Melbourne-based personal injury law firm renowned for delivering exceptional results. Established in 2019, they have built a strong reputation through transparency, empathy, and dedicated client service. They specialize in personal injury litigation, offering no win/no fee service while covering all disbursements. Known for taking on challenging cases, our client combines legal expertise with personalized attention, ensuring every client receives clear guidance, robust representation, and support throughout the claims process.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra

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