Accounts Payable Operations Analyst

We're Hiring: Accounts Payable Operations Analyst

We are currently on the lookout for an Accounts Payable Operations Analyst to join our team at Cloudstaff, the #1 workplace everywhere

Role: Accounts Payable Operations Analyst

Work Arrangement: Work from Office

Location: Philippines - Angeles (Pampanga)

Schedule: Night Shift

Job Description:

We're looking for a talented and energetic Accounts Payable Operation Analyst to join our growing Accounts Payable team. You will coordinate closely with colleagues in Accounting, Finance, Treasury, Tax and other teams across the company to meet daily operational needs. This position will be responsible for accurately and efficiently executing / processing payment transactions executed with different payment methods and currencies. They will have a high degree of commitment and deliver high quality work in an independent, resourceful, and detail-oriented manner with 100% accuracy.

Key Responsibilities:

• Fully understand the procure-to-pay cycle in Coupa. Perform data entry of invoices / payee information in Coupa. Similar software is ok.
• Monthly AP cycle (month end) including activities such as re-coding invoices as necessary, create the month-end accruals AP report for multiple legal entities and business units, ensure all invoices within the AP Mailbox have been actioned etc.
• Act as the internal (for colleagues / business partners) and external (for vendors / payees) point of contact on AP operations matters.
• Meet deadlines while ensuring that payables transactions are being recorded accurately and processed efficiently for close periods.
• Lead the vendor / payee onboarding. Ensure that all required documentation is obtained for accurate and timely vendor / payee onboarding. Follow up when needed.
• Document AP related processes and procedures and maintain training materials
• Manage all year-end tax required filings to the U.S. Internal Revenue Service (Forms 1099, 1042, etc.)
• Demonstrate a sense of urgency with the daily tasks. Go the extra mile to meet / exceed expectations.
• Assist in ad-hoc projects (e.g., User Acceptance Testing), as necessary from time to time.
• Perform review of expenses submitted by employees to ensure within policy and proper documentation is provided
• Complete analytical review of expenses through AI capabilities

Qualification and requirements:

• Bachelor's Degree in Accounting or Finance. Master's Degree preferred.
• Minimum 3 years relevant AP experience in the technology industry, with the ability to operate in a fast-paced and complex environment
• Standout colleague who will be a good business partner to teammates throughout the company
• Experience with Coupa (Procure to Pay system) and Oracle ERP and Brex Virtual Card Program (or comparable systems)
• International and domestic payment experience using different payment methods and across multiple banks
• Highly organized and deadline driven individual that can process and manage a high volume of transactions by the set deadlines
• A professional who can work independently with minimal supervision and effectively manage their time to meet all deadlines
• Strong attention to detail, ability to multitask, and driven to learn and grow
• Advanced spreadsheet skills, including v-lookup and pivot tables
• AI knowledge preferred
• Strong communication skills both written and verbal

Non-negotiable skills & requirements:

• Minimum 3 years relevant AP experience in the technology industry, with the ability to operate in a fast-paced and complex environment
• Experience with Coupa (Procure to Pay system) and Oracle ERP and Brex Virtual Card Program (or comparable systems)
• International and domestic payment experience using different payment methods and across multiple banks

Perks & Benefits (Work From Office/Hybrid):

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition

• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement

• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**