Executive Assistant

1 week ago

Makati City, National Capital Region, Philippines Bridges Framework Consultancy Co. Full time $70,000 - $120,000 per year

Key Responsibilities:

1. Administrative Support:

o Provide high-level administrative support to real estate executives, including managing

calendars, scheduling meetings, and organizing travel arrangements.

o Draft, proofread, and edit correspondence, reports, presentations, and other

documents.

o Prepare meeting agendas, take minutes, and follow up on action items.

2. Real Estate Transaction Coordination:

o Assist in the preparation and organization of property listings, contracts, leases, and

closing documents.

o Communicate with clients, agents, lenders, and other stakeholders to facilitate smooth

transaction processes.

o Monitor deadlines and ensure timely completion of required documentation.

3. Client Relationship Management:

o Serve as the primary point of contact between clients and the real estate executive.

o Handle client inquiries, provide updates on property status, and schedule property

showings or meetings.

o Maintain a positive client experience by ensuring all client needs and concerns are

addressed promptly.

4. Database and File Management:

o Maintain and update real estate databases, CRM systems, and physical/electronic

filing systems.

o Track and manage client information, property listings, contracts, and financial records.

o Ensure data accuracy and confidentiality in handling sensitive information.

5. Market Research and Analysis:

o Conduct research on local real estate markets, including property values, market

trends, and investment opportunities.

o Assist in preparing comparative market analysis (CMA) reports and other research for

prospective clients or projects.

o Stay informed about industry trends, new developments, and changes in regulations.

6. Event and Meeting Coordination:

o Organize real estate events, open houses, and property showings.

o Schedule and coordinate team meetings, conferences, and client presentations.

o Manage logistics for real estate-related events, including venue arrangements,

catering, and attendee management.

7. Financial and Reporting Tasks:

o Assist in budgeting, expense tracking, and preparing financial reports related to real

estate transactions or company operations.

o Process invoices, handle payments, and maintain accurate financial records.

o Support executives in monitoring project profitability and other financial metrics.

8. Property Management Support:

o Coordinate property maintenance requests, repairs, and inspections.

o Liaise with contractors, vendors, and tenants to ensure properties are well-maintained

and compliant with regulations.

o Assist in managing leases, rent collections, and tenant communications.

Qualifications:

  • Proven experience as an executive assistant

  • Strong organizational and time-management skills.

  • Excellent written and verbal communication abilities.

  • Knowledge of real estate transaction processes, contracts, and industry regulations.

  • Proficiency in office software (e.g., Microsoft Office, Google Suite)

  • Ability to multitask, prioritize, and work in a fast-paced environment.

  • Discretion and confidentiality in handling sensitive information.

Job Type: Full-time

Benefits:

  • Company events
  • Promotion to permanent employee

Experience:

  • Executive Assistant: 1 year (Preferred)

Language:

  • English (Preferred)

Work Location: In person

  • Executive Assistant

    1 week ago

    Makati City, National Capital Region, Philippines TalentHero Full time ₱70,000 - ₱120,000 per year

    Executive Assistant (remote + thrice-a-month reporting to Makati office) )Overview:We are on the lookout for a highly organized and detail-oriented Executive Assistant who thrives in Excel and can provide critical support to a senior executive. This role requires a proactive individual who can take work off the executive's plate, manage priorities, and...

  • Executive Assistant

    23 hours ago

    Makati City, National Capital Region, Philippines REYES TACANDONG & CO. Full time $104,000 - $130,878 per year

    Job Title: Executive AssistantJob Overview:We are seeking a highly organized, proactive, and resourceful individual to join our team as an Executive Assistant. In this key role, you will provide comprehensive administrative support to our leadership team, ensuring smooth operations and enabling our executives to focus on strategic...

  • Executive Assistant

    23 hours ago

    Makati City, National Capital Region, Philippines Reyes Tacandong & Co. Full time ₱900,000 - ₱1,200,000 per year

    Job Title:Executive AssistantCompany: Reyes Tacandong & Co.Job Type: Full-TimeWork Set-Up: OnsiteLocation: Makati CityJob Overview:We are seeking a highly organized, proactive, and resourceful individual to join our team as an Executive Assistant. In this key role, you will provide comprehensive administrative support to our leadership team, ensuring smooth...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Glints Full time

    Must have an experience working in ExpatSalary Range: Php 60,000-Php 65,000Must be comfortable in accepting 18-month contractRESPONSIBILITIESExecutive Assistant – Calendar Management and Meeting LogisticsProvides calendar management support based on business and executive needs, ensuring integrity and confidentiality.Exercises priority and awareness for...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Icon Executive Search Asia Full time ₱270,000 - ₱320,000 per year

    Qualifications:Fresh Grad- accountancy graduateif not CPA- at least 3 to 5 years of PA experienceKey Responsibilities:Strong mathematical and analytical skills with the ability to interpret data and provide accurate insights.Excellent problem-solving abilities, with a track record of identifying issues and implementing effective solutions.Demonstrates sound...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Century Peak Corporation Full time $104,000 - $130,878 per year

    Job Summary:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support our Executive Vice President (EVP). The ideal candidate will be a strategic partner, managing administrative duties, optimizing the EVP's time, and ensuring seamless execution of day-to-day operations. This role requires a high degree of...

  • Executive Assistant

    23 hours ago

    Makati City, National Capital Region, Philippines The CORE Clinic- Center for Optimum Rejuvenation Full time ₱300,000 per year

    Position OverviewThe Executive Assistant provides high-level administrative and organizational support to executive. This role ensures smooth day-to-day operations by managing schedules, communications, documentation, and special projects. The Executive Assistant serves as a trusted liaison between the executive, internal teams, and external partners.Key...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines TRND Marketing Full time ₱18,000 - ₱25,000 per year

    wetrnd. is looking for a driven and detail-oriented Executive Assistant to provide top-level administrative support to our executive team. If you're organized, proactive, and can thrive in a fast-paced environment, we'd love to meet youMain Responsibilities1. Administrative Support:Manage and maintain executive schedules, including appointments, meetings,...

  • Executive Assistant

    23 hours ago

    Makati City, National Capital Region, Philippines Reyes Tacandong & Co. Full time ₱120,000 - ₱180,000 per year

    Job Overview:We are seeking a highly organized, proactive, and resourceful individual to join our team as an Executive Assistant. In this key role, you will provide comprehensive administrative support to our leadership team, ensuring smooth operations and enabling our executives to focus on strategic initiatives.Responsibilities:A. SUMMARY OF...

  • Executive Assistant

    3 weeks ago

    Makati City, National Capital Region, Philippines Cagayan State University Full time

    Job Description DetailsThe Executive Assistant provides personal, secretarial, and administrative support to partners and other top-level executives.Primary Duties & ResponsibilitiesDrafts and finalizes proposals, reports, and lettersSchedules meetings for immediate superiorsMonitors e-mails of immediate superior and ensure that urgent matters are responded...