Organization Specialist

2 days ago

Philippines FUNDHUB LLC Full time $30,000 - $40,000 per year

Company: FUNDHUB LLC

Location: Remote

Position Type: GIG (Potential for part-time and other gigs within company)

About the Role

We are seeking a highly organized and detail-oriented Individual to bring structure and efficiency to our digital workspace. This role focuses on organizing Google Drive, structuring computer files, and managing email inboxes to create a clean, logical, and sustainable system.

The ideal candidate is process-driven, comfortable handling private information, and confident using tools like Gmail, Mac, and Google Drive. You'll also need to access computers remotely and follow clear procedures while suggesting improvements when appropriate.

If you thrive on order, structure, and efficiency — this role is for you.

Responsibilities

  • Audit existing Google Drive and computer files to identify duplicates, gaps, and areas of disorganization.
  • Design and implement a clear folder hierarchy and consistent file naming conventions.
  • Organize, rename, and relocate files for logical structure and easy access.
  • Create SOPs (Standard Operating Procedures) for long-term organization and sustainability.
  • Manage email inboxes by setting up filters, labels, and categories to prioritize communication.
  • Clean up clutter: remove spam, archive old messages, and highlight critical emails.
  • Document the final system and provide a simple "how-to" guide for ongoing use.

Must-Have Skills & Requirements

  • Proficiency with Gmail (labels, filters, inbox management).
  • Proficiency with Mac computers and file organization.
  • Ability to access computers remotely (using tools like TeamViewer, AnyDesk, or similar).
  • Comfort and discretion in handling sensitive/private information.
  • Strong Google Drive experience (folder structures, file naming, permissions).
  • Extreme attention to detail – accuracy is essential in file organization and email sorting.
  • Clear written and verbal communication skills.
  • Reliable computer and high-speed internet connection.

How to Apply

In the subject line, put:

- "Application – Organization Specialist – [Your First and Last Name]"

Inside your email, include:

1 - A PDF or Word copy of your resume.

2 - A one-paragraph response to this question:

- "Describe a time when you organized a messy system (files, inbox, or documents). What steps did you take, and what was the result?"

3 - A short showcase of your previous organizational work (e.g., screenshots of a cleaned-up folder/email system, SOPs you've created, or a description of a project you organized).

4 - Your favorite productivity tool listed at the very bottom of your email.

Somewhere in your application, include the exact sentence: "I pay attention to the smallest details." We can talk hourly/gig fee once we get on a zoom call.

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